Property Manager-Assistant-Commercial Real Estate
Helix Properties
Phoenix, AZ
- Assist the Property Manager with day-to-day operations and tenant relations.
- Manage and respond to daily tenant service requests including maintenance and repair issues, scheduling vendors, requesting and implementation of proposals and vendor work.
- Maintain quotes and contracts for property related issues in an organized manner allowing for cross reference and cost management. Ensure all repairs are assigned and completed withing company standards.
- Utilize web-based software to complete annual budgets and CAM reconciliations.
Generate monthly utility invoices, bill backs and create billing adjustment forms for tenant-requested services, ensuring accuracy and proper documentation. - Employs the knowledge of building systems, methods, practices, and tools in the review and repair of faults in various building components.
- Report all findings directly to Senior Property Manager in a format designed to track and log all communications and resolutions.
- Communicate daily with contract vendors and site supervisors to ensure consistent service delivery and resolve operational issues.
- Assist in the preparation of annual operating budgets, monthly financial reporting, and expense reconciliations.
- Maintain organized records for leases, contracts, work orders, reimbursements, insurance documents, and building access.
- Respond in a timely manner to tenants’ needs to meet lease obligations.
Financial software experience including Common Area Maintenance expense reconciliations. - Support the tenant improvement and build-out process by organizing documentation for reimbursement submissions, tracking payments, and verifying lien waivers.
The Assistant Property Manager supports the Property Manager in overseeing the operations, administration, maintenance, and financial performance of assigned commercial real estate assets. The Assistant Property Manager will be involved in vendor coordination, tenant relations and facilities inspections.
About the Company
Helix Properties
Helix Properties is a commercial real estate brokerage firm managing commercial property in the Phoenix metro area. Helix prioritizes operational excellence, tenant relationships, and long-term value creation in the portfolio. The Assistant Property Manager plays a key role in supporting the property management team, contributing directly to the performance and presentation of assets requiring strong communication skills and attention to detail.