Property Admin
Jobot
New York, NY
JOB DETAILS
SALARY
$60,000–$70,000 Per Year
SKILLS
Administrative Management, Administrative Skills, Auditing, Billing, Communication Skills, Condominiums, Data Management, Detail Oriented, File Audits, High Net Worth, Leadership, Leasing, Legal, On Call, Organizational Skills, Painting (Facilities and Maintenance), Past Due Accounts, People Management, Presentation/Verbal Skills, Property Maintenance, Property Management, Reconciliation, Regulations, Regulatory Compliance, Rentals, Residential Real Estate, Returns Processing, State Laws and Regulations, Writing Skills
LOCATION
New York, NY
POSTED
Today
This Jobot Job is hosted by: Jon Lopez
Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.
Salary: $60,000 - $70,000 per year
A bit about us:
Assistant Property Manager / Property Administrator
Location: Queens, NY (Hybrid – 4 Days On-site / 1 Day Remote)
Compensation: Up to $70,000 + Benefits & 401(k) Match
Reporting to: Property Manager
Role Overview
We are seeking a detail-oriented Assistant Property Manager / Property Administrator to support the management of a residential portfolio. Unlike a traditional APM role, this position focuses exclusively on tenant administration and resident relations rather than on physical building maintenance or staff management.
The ideal candidate is a Yardi Power-User who excels at managing the administrative lifecycle of a tenant, from lease processing to ledger reconciliation, particularly within the context of Condo and Co-op regulations.
Why join us?
Full-time position
401k matching
PTO
annual bonus
career growth
Why Join This Team?
Stability: Join a long-standing group known for its low turnover and "seat at the table" culture.
Work-Life Balance: This is a tenant-admin focused role; no on-call building emergencies or super-management required.
Growth: Opportunity to learn the complexities of NYC multifamily management from a seasoned leadership team.
Job Details
Key Responsibilities
1. Tenant Administration & Leasing
Resident Liaison: Act as the primary point of contact for tenant inquiries, specialized requests, and move-in/move-out coordination.
Lease Administration: Draft and process lease renewals, riders, and modifications. Ensure all tenant files are 100% compliant with NYC regulations.
Condo/Co-op Coordination: Navigate the specific board requirements, application packages, and "house rules" associated with Condo and Co-op units.
Board Packages: Assist in the preparation and review of purchase or sublet applications for board approval.
2. Financial & Data Management (Yardi)
Yardi Oversight: Maintain accurate and up-to-date tenant data within Yardi Voyager.
Rent Collection & Ledgers: Monitor tenant ledgers, process rent payments, and handle initial outreach regarding delinquencies.
Security Deposits: Manage the processing and return of security deposits in compliance with state laws.
Invoicing: Code and process administrative invoices related to tenant services.
3. Compliance & Reporting
File Audits: Conduct regular audits of tenant folders to ensure all required disclosures (Lead Paint, Bedbug, Window Guards) are signed and filed.
Agency Reporting: Assist with administrative filings for DHCR or other regulatory bodies as needed.
Communication: Draft and distribute building-wide notices regarding policy changes or administrative updates.
Required Qualifications
Experience: 2–4 years of experience in NYC residential property administration or assistant management.
Software: Advanced Yardi Voyager experience is required.
Technical Knowledge: Proven experience navigating the administrative nuances of Condos and Co-ops.
Skills: Exceptional organizational skills and the ability to manage high volumes of paperwork with "zero-error" accuracy.
Communication: Polished written and verbal communication skills for interaction with high-net-worth residents and board members.
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
About the Company
J
Jobot
Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.
Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).
Ready to find a good job? Create your profile today at Jobot.com 🤖
COMPANY SIZE
100 to 499 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com