Project Specialist

Description:
The Program Manager is responsible for the fulfillment of organizational programs through the coordination and execution of quality and improvement initiatives. This role provides strategic guidance to teams and stakeholders, oversees the progress and operations of programs, and manages communication, roll-out, and facilitation of assigned initiatives. The Program Manager plays a leadership role within the Office of Academic Affairs, which broadly supports hospital operations related to graduate medical education, human subjects\' research, professional students, and medical staff. Collaboration with department administrators, internal departments, and external partners is essential.

Key Responsibilities
Oversee and manage program operations, including planning, organizing, coordination, and implementation to achieve objectives.
Develop and maintain comprehensive project plans, budgets, schedules, risk and issue logs, and program documentation.
Provide strategic input and leadership in program and process development; drive continuous improvement.
Manage special projects, including but not limited to process development, stakeholder relationships, and data analysis.
Ensure successful program roll-out, facilitation, and communication with stakeholders, including executives.
Manage systems and analytics needs, creating reports, dashboards, and departmental tools; identify improvement opportunities.
Oversee observer, shadowing, and research associate programs; assist with special projects as needed.
Analyze complex data and project/program portfolios to meet objectives and inform decision-making.
Build and maintain effective relationships with internal and external partners.
Serve as a mandated reporter and participate in emergency response as required.

Must Haves:
Education:
Bachelors degree in a related field (Required).
Experience may substitute for part of the educational requirement, depending on relevance and depth.

Experience:
3-5 years of experience in clinical program management and systems implementation within a healthcare environment.

Licenses/Certifications:
Fire Life Safety Training (LA City) must be obtained within 30 days of hire and maintained if working in LA City.

Knowledge, Skills, and Abilities:
Demonstrated project management expertise in complex, matrixed organizations.
Proficient in analytics and systems, especially using MS Office Suite (Excel, Word, PowerPoint, SharePoint).
Strong organizational and time management skills; ability to manage multiple deadlines and stakeholders.
Proven leadership and team coordination abilities.
Excellent communication, presentation, and interpersonal skills.
Strong analytical, critical thinking, and problem-solving abilities.
Ability to work independently and collaboratively.

Medical Enterprise Non-Clinical Onboarding
Background, Education, and Employment Verification
Background Checks
Social Security Trace confirm 7 years worked and lived, as found by SSN trace
County Criminal (Felony & Misdemeanor) 7 years
Federal Criminal 7 years
National Criminal Search (Widescreen Plus)
National Sex Offender Registry
State Healthcare Sanctions
OIG/SAM (Office of Inspector General/System for Award Management)

Education
Provide proof of High School diploma or equivalent (GED)

Employment
List 3 previous employers; at least 2 must be verified

Other Required Documents
HIPAA training acknowledgment
Application form
Temporary Worker Agreement
Harassment & Discrimination pamphlet

Medical and Immunization Requirements (All items are billable EXCEPT for the Drug Screen)
Immunity Documentation (Bloodwork or Vaccination Records)
Provide documentation/titers OR vaccine records for:
MMR (Measles, Mumps, Rubella): 2 shots
Varicella (Chickenpox): 2 shots
Hepatitis B: 3 shots
Must be fully vaccinated for MMR and Varicella.

Hepatitis B Vaccination
May be declined (no exemption form required), but declination form must be on file (supplier can provide).

Tuberculosis (TB) Test
Must be completed yearly.
Documentation must show:
Date of test.
Result was read within 2448 hours.
For positive history: submit chest x-ray results.

Drug Screening 9 Panel, No THC (effective May 20, 2024)
Required substance screening for:
Amphetamines
Barbiturates
Benzodiazepines
Cocaine metabolite
Opiates (Codeine, Morphine, Hydrocodone, Hydromorphone)
Oxycodone
Phencyclidine
Methadone
Propoxyphene

Influenza Vaccine (Current Season)
Required November 1st May 30th.
Not needed if starting between May 1st and September 1st (recommended to get vaccine after September 1st).
Facility accepts signed personal/medical exemption form. IF DECLINING VACCINE, A MASK IS REQUIRED.

COVID-19 Vaccination
Not required but strongly recommended.

Fair Chance Employment
Qualified Applicants with arrest or Conviction records will be considered for Employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act

Assignment Information
Department: Academic Relations (a.k.a. Academic Affairs)
Cost Center: 1726-8114
PCC/RMG #: 22743
Address where the work is being performed 1500 San Pablo Street, Suite 1119, Los Angeles, CA 90033
Will this position be virtual/remote, onsite, hybrid Onsite
Job Title: Program Manager
Number of needs: 1
Target start date: As soon as possible
Duration of Assignment: 13 Weeks- Until the program manager on leave returns (approx. 3 months)
Work hours: 8:00am to 4:30pm (subject to change)
Dress code: Business
Parking/Cost: At candidates expense