Project Coordinator

Company Summary

MasTec, Inc. is a leading national infrastructure construction company. Utility Services Group (USG) is part of the Power Delivery Segment and focuses on the electrical distribution, substation, water, transmission, and natural gas distribution infrastructures.

Job Summary

The position requires both technical and administrative functions. It is mainly a support role providing office support for general construction and construction management projects to enable Project Manager(s) to focus on high-level matters on their assigned projects. The Project Coordinator helps improve the efficiency of the office by exercising excellent organizational skills for the benefits of the team. This position interacts with various departments within the company, clients, subcontractors, and suppliers in a liaison role. Additionally, this role will have a high focus on invoice documentation and tracking in various software products.

• Supports operations by ensuring invoices are submitted/tracked in various systems.
• Tracks job labor and budget.
• Sets up vendor accounts, contracts, and purchase orders.
• Organizes and compiles reports and maintain all project files.
• Order safety supplies.
• Assists in acquiring project permits.
• Issue bid number, create bid folder, and prepare bid documents.
• Prepares Payroll Tax and per diem sheets for bids.
• Prepares and maintains bid tracking reports.
• Maintain job logs with addresses.
• Prepares, edits, and/or reviews reports by gathering data and typing draft and final
  reports; distribute reports to appropriate personnel; file final reports.
• Processes daily timesheets for field and office personnel.
• Tracks company owned and leased equipment.
• Other duties as assigned by Management.

Minimum

• High school diploma or equivalent.
• 1 year of clerical or administrative experience related to work orders and invoice processing.
• Ability to create and build effective working relationships with a diverse group of
  businesses and individuals.
• Talent for providing top-notch customer service.
• Excellent written and verbal communication skills.
• Strong organizational skills with ability to create and maintain filing systems.
• Acute attention to detail.
• Ability to provide work products accurately and in a timely manner.
• Basic bookkeeping skills in support of office and client projects.
• Proficiency with Microsoft Office products.
• Ability to work in a fast-paced environment.
• Ability to work independently and with a team.
• Comfortable supporting computer equipment setup and updates.

Preferred

• Associate degree in business management or similar, including computer and accounting courses.
• Experience in a construction or project environment.