Project Coordinator/Executive Assistant
Total Talent Search
Chicago, IL
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JOB DETAILS
LOCATION
Chicago, IL
POSTED
30+ days ago
We are seeking a highly organized and proactive Project Coordinator/Executive Assistant to support the Owner in managing multiple projects and daily business operations. This role requires a strong ability to multitask, prioritize competing demands, and maintain effective communication with internal and external stakeholders. The ideal candidate will be detail-oriented, resourceful, and comfortable working in a dynamic environment where responsibilities can shift quickly.
Key Responsibilities
Assist the Owner in planning, coordinating, and overseeing various business and client projects.
Track project milestones, deliverables, and timelines to ensure deadlines are met.
Prepare, review, and maintain project documentation, reports, and presentations.
Manage scheduling, calendars, and meeting coordination on behalf of the Owner.
Act as a liaison between the Owner, clients, vendors, and team members to ensure smooth communication and follow-up.
Provide administrative support, including drafting correspondence, managing files, and handling confidential information.
Conduct research, gather data, and prepare summaries to support decision-making.
Monitor and follow up on action items, ensuring progress is maintained.
Support day-to-day operational needs and assist with ad-hoc tasks as assigned.
Qualifications
2+ years of experience in project coordination, executive support, or administrative roles.
Strong organizational and time-management skills with the ability to handle multiple priorities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.G., Trello, Asana, Monday.Com).
Ability to work independently with minimal supervision and maintain confidentiality.
Professional, adaptable, and solution-oriented mindset.
Preferred Skills
Experience supporting executives or business owners.
Familiarity with project management methodologies (Agile, Waterfall, etc.).
Strong problem-solving skills and attention to detail.
About the Company
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