Project Coordinator

Project Coordinator

Aspen Personnel Service

Aspen Personnel Service has been hired by a well-established and growing construction company in the Inland Northwest to help them find a detail oriented professional to fill the role of Project Coordinator to join their close-knit team. This organization has a strong reputation for delivering high-quality commercial and industrial projects and values a team-oriented, relationship-driven culture.

This is an excellent opportunity for someone who enjoys working behind the scenes to keep projects organized, on track, and running smoothly.

Position Overview

The Project Coordinator is a key support role based in the office, working alongside Project Managers and field teams to assist with the day-to-day coordination of active construction projects.

This position is ideal for someone with prior construction or administrative experience who thrives in a fast-paced environment, enjoys managing details, and can effectively juggle multiple priorities.

Schedule: Four-day workweek (Monday–Thursday), with Fridays off.

Key Responsibilities

Provide administrative support throughout all phases of construction projects, from kickoff to completion

Assist with preparation and tracking of contracts, change documentation, insurance requirements, and project cost records

Support billing processes, including reviewing invoices, verifying cost coding, and assisting with payment coordination

Maintain organized and up-to-date project files, including RFIs, submittals, meeting notes, and drawing updates

Coordinate permitting, plan distribution, deposits, and project-related communications

Serve as a point of contact for vendors and subcontractors regarding materials, proposals, and project documentation

Help monitor project financials, including schedule of values, progress billings, and lien documentation

Prepare reports and assist with scheduling updates and purchase order tracking as needed

Ensure accurate data entry and recordkeeping across project systems

Support project closeout activities, including compiling warranties, as-built documents, and final job files

Contribute to a collaborative team environment through clear communication and dependable follow-through

Perform additional administrative or project-related duties as assigned

Qualifications

2–5 years of experience in construction administration, project coordination, or a similar role

Experience working with a general contractor or subcontractor in commercial construction strongly preferred

High school diploma or equivalent required

Highly organized with strong attention to detail

Ability to manage multiple deadlines and priorities effectively

Strong written and verbal communication skills

Proficiency with Microsoft Office (Word, Excel, Outlook)

Accurate and efficient data entry skills

Self-directed, reliable, and comfortable supporting multiple team members

Ability to build positive working relationships with internal teams and external partners

Willingness to obtain Notary certification if needed

Compensation & Benefits

Salary range: $26 - $31 p/h

Comprehensive benefits package, including medical, dental, vision, and life insurance

401(k) with company match

Paid time off

Stable, team-focused work environment