Project Coordinator

Essential Duties and Responsibilities:

This role will be working closely with our advisory services team to coordinate project efforts and facilitate effective communication across stakeholders. The position will also provide critical operational support, including managing high-volume scheduling across internal teams, clients, and consultants, as well as initiating and overseeing online assessments.

·       Provide operational and administrative support to the Operations team to ensure effective project execution

·       Assist in the development of detailed project plans to track progress for organization assessments, executive assessments, and other client engagements as needed

·       Manage high-volume scheduling for internal teams, consultants, and clients, including calendar coordination and meeting logistics

·       Administer, track, and manage requests for online assessments, ensuring accuracy and timely completion

·       Serve as an operational point of contact for external vendors, coordinating timelines, deliverables, and follow-up

·       Maintain and update project schedules, files, and internal tracking tools to support visibility and progress

·       Monitor task status and proactively follow up with internal teams to support project timelines

·       Support internal communication by sharing schedules, updates, and meeting information as directed

·       Identify and support improvements to operational processes to increase efficiency and consistency

·       Build and maintain an understanding of end-to-end project coordination processes

·       Document preparation as needed or requested

·       Perform related duties as assigned by supervisor, with initiative and good judgment

·       Maintain compliance with all company policies and procedures

·       Maintain the utmost level of confidentiality

Education and/or Work Experience Requirements: 

·       Bachelor’s degree

·       3-5 years of applicable work experience in project coordination or executive administration

·       Experience managing complex calendars and scheduling across multiple stakeholders to support project coordination and timelines

·       Strong client-facing and internal communication skills

·       Ability to maintain a positive outlook and attitude among changing timelines or other challenges to the plan

·       Solid organizational skills, including attention to detail, time-management and multi-tasking abilities

·       Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service

·       Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

·       Excellent computer proficiency (MS Office – Word, Excel and Outlook)

·       Process-oriented with strong analytical and problem-solving abilities

·       Excellent written and verbal communication skills

Preferred Qualifications:

·       Experience with Microsoft Dynamics

·       Experience in a consulting or services firm environment

·       Experience in a fast-paced, startup environment

·       Technical background/hands-on experience with surveys and basic data analysis, statistics, and summarization

Physical Requirements: 

·       Must be able to work out of the corporate office at least 1 day per week

·       Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards

·       Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards

·       Must be able to lift and carry up to 25 pounds