Project Coordinator/Billing & Office Administrator

Project Coordinator / Billing & Office Administrator
Phoenix, AZ
Pay: $20–$25/hour (depending on experience)
Schedule: Monday – Friday | Day Shift
Temp-to-Hire Opportunity (Long-Term Potential)

Madden Industrial Craftsmen, a premier staffing agency with over 30 years of experience placing skilled professionals, is seeking a Project Coordinator / Billing & Office Administrator for a growing construction company in Phoenix, AZ.

This is a hybrid role combining project coordination, construction billing, and office administration. The ideal candidate is highly organized, detail-oriented, and confident in communicating with project teams, vendors, and leadership in a fast-paced construction environment.

What You’ll Be Doing

• Support Project Managers with project coordination, documentation, and day-to-day operations

• Process and prepare invoices, billing documentation, and purchase orders

• Track project billing, job costs, and financial records

• Coordinate with project teams regarding project updates, timelines, and documentation

• Maintain and organize project files, contracts, COIs, and compliance documents

• Assist with Accounts Payable and Accounts Receivable processes

• Serve as a point of contact between office staff, field teams, vendors, and clients

• Assist with scheduling, communication, and general office operations

• Support leadership with administrative and project-related tasks as needed

What We’re Looking For

• 2+ years of experience in construction project coordination, billing, or office administration

• Strong understanding of invoicing, purchase orders, and construction documentation

• Ability to work in a fast-paced, team-oriented environment

• Strong communication skills and professional presence

• Highly organized with strong attention to detail

• Proficient in Microsoft Office (especially Excel)

• Ability to multitask and support multiple projects

Preferred Qualifications

• Experience in the construction or contractor industry

• Familiarity with Procore, QuickBooks, Salesforce, or similar systems

• Experience with COIs, lien releases, or project documentation

• Associate’s or Bachelor’s degree in Business, Accounting, or Construction Management

• Bilingual is a plus

Additional Requirements

• Background check required

• Drug screen required

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