Project Coordinator
Acuren Inspection Inc
Bellingham, WA
JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Accounting, Adobe Acrobat, Aerospace and Defense, Analysis Skills, Automotive Industry, Banking Services, Billing, Biotech and Pharmaceutical, Card Processing, Catering Services, Communication Skills, Contract Approval, Copying Machines, Custodial Services, Customer Satisfaction, Customer/Client Research, Data Entry, Database Management Software/Systems (DBMS), Defibrillator, Documentation, Documentation Format, Dosimetry, Equipment Maintenance/Repair, Equipment Rentals, Establish Priorities, Failure Analysis, Interpersonal Skills, Laboratory, Laboratory Equipment, Legal, Litigation, Loss Prevention, Materials Engineering, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Multitasking, New Drug Application, Nondestructive Testing (NDT), Office Equipment, Onboarding, Operational Support, Petroleum, Power Generation, Problem Solving Skills, Project/Program Coordination, Project/Program Management, Proofreading, Purchase Orders, Purchasing/Procurement, Quality Control, Reliability Engineering, Robotics, Safety Equipment, Safety/Work Safety, Sage Software, Sales/Support Engineering (SE), Specimens/Samples, Staff Training, Structural Evaluation, Team Building, Team Player, Technical Support, Technical Writing, Unmanned Aircraft Systems (UAS), Vision Plan
LOCATION
Bellingham, WA
POSTED
30+ days ago
Job Locations
US-WA-Bellingham
ID
2026-17214
Category
Operations Support
Position Type
Regular Full-Time
Work Schedule Status
On-Site
Position Summary
Acuren Inspection, Inc. seeks an experienced Project Coordinator to support our operations in WA.
The Project Coordinator position is vital to the success of the Acuren Austin engineering division and reports directly to the Division Manager. The Project Coordinator's primary role is ensuring the smooth administrative execution of projects starting with paperwork necessary to open projects, proofreading and quality control of reports and client satisfaction feedback. It will require the ability to prioritize a variety of responsibilities in a fast paced environment for all levels of personnel (engineers, scientists, laboratory technicians, administrators, and most importantly our clients).
Responsibilities
Proofreading proposals for distribution to clients via email
Entering client data and proposals into division's database
Onboarding new clients and completing client/vendor information packets (general company information, banking, W-9s, safety documentation, etc.)
Set-up of laboratory, litigation, and field projects in both division's database and project management system (Pangea)
Review and approval of client purchase orders
Interact with Acuren's legal department pertaining to NDAs and client and subcontractor contracts for project approval and personnel mobilization
Proofreading and formatting technical reports for final distribution to clients (MSWord, PowerPoint, Excel, and Adobe Acrobat)
Project closing in division's database and project management system (Pangea) and project file archival
Generation of purchase requisitions and purchase orders related to office and laboratory supplies/equipment, as well as project related (equipment rental and safety equipment) (eRequester and Sage software)
Process receipt of goods for purchase orders for invoice processing (Sage software)
Review and processing of invoices and coding of monthly credit card transactions
Maintaining office equipment/supplies and safety equipment (copier, phones, AED, dosimetry rings)
Oversee annual fire equipment and alarm inspections
Oversee/monitor weekly janitorial services
Set-up and oversight of catering for visitors, clients, and team building functions
Process shipping of laboratory samples and field gear and supplies (domestic and international - parcel and truckload)
Requirements
Minimum 5 years of proofreading experience for technical documents and reports
Ability to perform research to aide in proofing reports (definitions, trademarks, etc.)
Strong Microsoft Word, PowerPoint, Excel, and Adobe Acrobat skills, specifically document formatting
Highly detail oriented with exceptional planning and organization
Strong analytical and problem solving skills
Strong interpersonal, communication, and team-oriented skills
Highly adaptable with ability to multitask and prioritize in a fast-paced environment
Knowledge of general accounting practices and purchasing
Benefits
Competitive salary
Medical, dental, vision, and supplemental insurance
401K Plan
Paid Holidays
Paid Time Off
Company Overview
Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability, Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition based monitoring services.
Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world's largest industrial segments.
Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.
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About the Company
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