Project Coordinator

Responsibilities:

1. Support project planning and coordination by scheduling and participating in weekly project review meetings, tracking action items, and assisting Project Managers with milestone completion.
2. Set up new projects using internal systems and processes, including coordination of payment and performance bonds, bond tracking, extensions, and expirations.
3. Manage project documentation, including subcontractor onboarding, Controlled Insurance Program (CIP) enrollment, insurance documentation, and Certificates of Insurance (COIs).
4. Review contracts against internal approval checklists and support subcontractor contract administration.
5. Track and maintain corporate licensing requirements and project-related qualifications.
6. Generate project status reports and provide administrative and coordination support to Project Managers as needed.
7. Promote effective communication between internal teams, subcontractors, vendors, and external partners to ensure seamless project execution.

Requirements:

1. Proficiency with project management software and Microsoft Office Suite (Excel, Word, Outlook).
2. Strong organizational, communication, and collaboration skills with the ability to manage multiple priorities simultaneously.
3. Ability to adapt quickly and reprioritize in a fast-paced, dynamic construction environment.
4. Bachelor’s degree in Construction Management, Engineering, or a related field (preferred).
5. Prior experience in project coordination or project support within the construction industry (preferred).
6. Familiarity with construction processes, terminology, documentation, and compliance requirements is a plus.