Project Controls Billing Coordinator and Lein Compliance Specialist

Project Controls Billing Coordinator & Lien Compliance Specialist – Prism Electric

Join a Team That Powers Progress

Prism Electric is one of the most successful open-shop electrical contractors in the region, proudly serving Texas and Oklahoma. Headquartered in Garland, Prism has built a reputation for excellence across all areas of electrical construction—from design-build projects to large-scale industrial, commercial, government, and institutional developments.
Our success is powered by our people. With industry-leading expertise, long-standing relationships, and a commitment to innovation and accountability, Prism Electric continues to deliver exceptional results. When you join Prism, you’re not just processing payroll—you’re supporting the backbone of a growing, high-performing organization.

Responsibilities

• Set up new jobs and sub-jobs in CMiC
• Prepare, review, and submit monthly billings, including AIA progress billings
• Coordinate closely with Project Management and customers on billing requirements
• Research and resolve billing discrepancies and respond to customer inquiries
• Support Project Management with budgets, billings, and CMiC-related needs
• Send monthly and retainage notices through Levelset for lien tracking
• Assist with job closeout documentation, including COIs, affidavits, and final waivers
• Maintain accurate project records and legal documentation
• Ensure compliance with bonds, OCIP/CCIP, and customer-specific requirements
• Collect and manage conditional and unconditional lien waivers
• Maintain organized project and lien files for audit and legal reference
• Track statutory lien and notice deadlines by project and month
• Prepare and send preliminary notices to owners, general contractors, and required parties
• Prepare, file, and record:
• Mechanic’s liens
• Constitutional liens (when applicable)
• Bond claims on bonded projects
• Maintain detailed logs of notice dates, mailing methods, proof of delivery, filing dates, and deadlines
• Research property ownership and project information for lien notices
• Coordinate with attorneys or lien notice services as needed
• Assist with lien releases upon receipt of payment
• Ensure compliance with Texas Property Code and contract requirement

Requirements

• Proven experience in construction billing, collections, or accounting
• Hands-on experience with AIA billing formats (G702/G703 or similar)
• Working knowledge of Texas lien notice and lien filing requirements
• Strong Excel skills and document management abilities
• Experience working with financial and reporting systems
• Excellent organizational, time-management, and multitasking skills
• High attention to detail with strong problem-solving abilities
• Clear written and verbal communication skills
• Ability to handle confidential information professionally

Benefits

• Medical, Dental, and Vision Insurance
  • Short- and Long-Term Disability
  • Life Insurance
  • 401(k) with Company Match
  • PTO and Paid Holidays
  • Referral Bonus Program
  • Educational and professional development opportunities

Our people are the heart of our mission. We live by our core values: Character First, Total Accountability, Performance Culture, and a Winning Attitude. These aren’t just words—they’re the foundation of how we work, grow, and succeed together. Whether you’re just starting out or bringing years of experience, Prism offers a place to thrive, contribute, and make a real impact. Come build something extraordinary with us.