Project and Operations Support Administrator

Legacy Communities is looking for a Project and Operations Support Administrator that can work with a talented team to ensure the continued growth of the Company. By joining Legacy, you will become apart of our team and will work in an environment where we cultivate thriving communities where mutual respect and collaborative spirit are the cornerstones of every interaction.

The Main function of the Project and Operations Support Administrator position is to assist the Chief Operating Officer with overseeing and implementing projects while meeting deadlines and staying within an approved budget to achieve business goals and maximize profitability. 

In this role you will:

• Timely enter violations in BackOffice and assign them to applicable party as directed by COO. Review and process close out requests in BackOffice to ensure compliance with policy.
• Manage and maintain BackOffice modules for licenses, violation and vehicles and work directly with BackOffice to update as needed to create a more functional and efficient module in BackOffice.
• Serve as subject matter expert as it relates to Origen application processes to include review and processing applications to ultimately approve or deny and process overrides through COO as requested.
• Process Adverse Action letters and maintain proper record keeping.
• Manage billing, check requests, and payments to support Origen platform. 
• Process legal billing in Avid.
• Manage and ensure all vehicles are accurately listed in BackOffice, properly insured, licensed and registered. Ensure registration and proof of insurance is current with a copy in vehicle. Process community vehicle transfers between communities and sales of such to third parties.
• Identify required dealer coursework training to ensure an authorized representative is current with licensing requirements and any continuing professional education.
• Manage all required initial and renewal permitting and licensing for all the community owning entities, dealers, salespersons and responsible parties/managing member, including but not limited to operating licenses, private utility licensing's, local licenses, and sales tax licenses.
• Ensure sales bonds and garage insurance policies are current/in-place as needed for dealer licensing.
• Prepare reporting for COO as it relates to current task list.
• Support the new home sales process as needed for title work and authorized signers.
• Perform one-off special projects as assigned by the COO.
• All other duties as assigned. 

Role Qualifications / Skills/ Abilities

• College Education Preferred
• At least One (1) year administrative experience in an office setting
• Efficiently operates assigned computer software and other equipment including but not limited to Microsoft Office Suite (Word, Excel, Power Point, etc.)
• Experience with BackOffice and Manage America preferred.
• Able to communicate effectively and professionally both orally and written
• Able to problem solve with attention to detail and accuracy
• Ability to work with others in a collaborative cohesive manner
• Works well under pressure and self-motivated to ensure tasks/projects are completed with little supervision
• Excellent organizational skills
• Ability to pass a background check and drug screening.
• Valid driver's license required.

Benefits

• Competitive Compensation
• Annual Vacation and Sick Leave 
• Medical, Dental, Vision with additional ancillary options 
• 401K
• Holidays