Project Administrator/Assistant

DivIHN (pronounced “divine”) is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.

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For further inquiries regarding the following opportunity, please contact our Talent Specialist, Arun Kumar at

Title: Project Administrator/Assistant
Duration: 12 Months
Location: Newton, NC

Working Conditions
On site, office-based
Light travel may be required
May require occasional overtime to meet project deadlines

Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered.

Description:

Department: Project Management / Operations
Reports To: Project Manager / Program Manager

Job Summary
The Project Administrator/Assistant provides administrative and coordination support to project teams to ensure projects are well resourced, delivered on time, within scope, and within budget. This role assists with documentation, interviewing and onboarding of hired resources, scheduling, communication, and reporting across all phases of the project lifecycle.

Key Responsibilities
Provide administrative support to Project Managers and project teams
Support internal departments with administrative tasks
Assist in project scheduling, resource coordination, scheduling meetings and interviews, and task tracking
Schedule meetings, appointments, and manage calendars
Assist with interview schedule arrangements and communications with internal recruiting agents
Assist with data entry, record-keeping, and database management
Coordinate project meetings, prepare agendas, take minutes, and track action items
Prepare and maintain project documentation and presentations, including plans, schedules, reports, and contracts
Monitor project timelines and highlight potential risks or delays
Communicate project updates to stakeholders as required
Support compliance with company policies, procedures, and project standards
Assist with procurement processes and vendor coordination
Support budget tracking, invoicing, and expense reporting
Maintain project filing systems and ensure document version control
Handle confidential information with professionalism
Perform other administrative duties as assigned

Required Skills and Qualifications
Diploma or Bachelor's degree in Business Administration, Project Management, Behavioral Psychology, or a related field
Proven experience in an administrative or project support role
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Familiarity with project management tools (e.g., MS Project, Asana, Jira, or similar)
Proven experience in an administrative or office support role
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
High attention to detail and accuracy
Ability to work independently and as part of a team
Dynamic Collaboration
Office Administrator
Conflict Resolution
Effective Time management
Interpersonal skills

Preferred Qualifications
Familiarity with basic accounting or HR support tasks
Customer service experience
Certification in Project Management (e.g., PMP, PMC, CAPM, , PRINCE2 Foundation)
Experience working in engineering or corporate project environments
Experience using office management software and databases
Knowledge of basic budgeting and financial tracking

Key Competencies
Organization and planning
Problem-solving
Team collaboration
Adaptability
Confidentiality and professionalism
Time management
Professionalism and discretion
Reliability
Adaptability

About us:

DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.

MS Project, JIRA, Microsoft Office, Time management, Communication skills, problem-solving