Project Admin

We design, install, and maintain advanced electrical systems. Our expertise spans traditional electrical contracting, security solutions, audio-visual integration, wireless networking, and building management systems.

Miller Electric is seeking a Project Administrator who reports directly to Senior Project Leadership. This role is project-based, working directly from a construction site office. The Project Administrator will work with the Project Managers and Assistant Project Managers to provide project support.

Essential Job Functions 

• Organize and maintain project billing records, including but not limited to requesting new job numbers from accounting, maintaining billing/work order spreadsheets, and billing through various electronic invoicing systems as required by the customers, which may also include closing work tickets.   

• Type, prepare, and/or create various memos, faxes, emails, reports, calendars, schedules, project documents, meeting minutes, and/or other documents; distribute to facilitate day-to-day project or business administration 

• Process project contracts through the Contracts Department. 

• Coordinate arrangements for special meetings and training on an as-needed basis. 

• Provide word processing, and spreadsheet support for managers 

• Assist in collecting outstanding invoices 

• Prepare, organize, and maintain project billing and contract maintenance books. 

• Provide a professionally maintained office environment.   

Education & Experience 

REQUIRED: 

• High school diploma 

• Excellent communication skills 

• Ability to maintain a high level of trust and confidentiality with sensitive items 

• Positive attitude and the ability to work with and learn from others 

• Computer skills to include: word processing and spreadsheet applications 

• Interpersonal skills to effectively communicate with both internal and external customers 

• Skill in organizing and establishing priorities 

• Excellent attention to detail 

• Ability to work independently 

• Ability to handle multiple tasks and prioritize workload accordingly

PREFERRED: 

• Knowledge of the Construction industry    

• Experience with MS Suite 

• Experience using COINs 

• Experience with Schedule of Values (AIA docs) 

• Project management assistant experience 

• Accounting experience 

Benefits 

• Medical and Dental (100% of the premium covered by Miller Electric) 

• 401k retirement with company matching 

• Vision plans 

• Disability Insurance 

• Basic and Supplemental Life Insurance  

• Flexible Spending Accounts 

• Travel Accident Insurance  

• Disability Insurance  

• Paid Vacation & Holidays 

• Tuition Reimbursement Program 

• College Coach Services 

Please review our Affirmative Action Policy.