Project Accounting Specialist

ABOUT THE COMPANY -

• They are a solid and thriving mid-size employer in the northern suburbs
• IN office or Hybrid schedule 3 days in required at minimum
• Modern office facility, and people love going to work daily
• Employees have said things like "supportive leadership and management team" and "solid family culture"
• Work for a privately-held company that is transforming properties in the Midwest
• Diversified so can be particular on jobs they take, losing a bid doesn’t hurt them

RESPONSIBILITIES OF THE PROJECT ACCOUNTING COORDINATOR

• The Project Accounting Coordinator will draft subcontract agreements, Set up subcontractors includes contract set up
• Assemble invoicing packages (invoice, gathering sworn statement, waivers) using Viewpoint Spectrum construction accounting system.
• Billing responsibilities, monthly billing, related waivers/sworn statements.
• Issue invoices to Client (per direction from PM)
• Issue subcontract/vendor payments
• Collect subcontract/vendor waivers and ensure accuracy
• Obtain COI’s (Certificate of Insurance) and ensure accuracy
• Account Receivable follow-up in coordination with Project Managers
• Assist with job cost reports
• Job summary preparation for WIP analysis and completion of WIP journal entry
• Apply cash receipts
• Prepare upload and distribution/attachment of certified payroll reports
• Monthly union reporting responsibility
• Quarterly wetland banks reporting
• Obtain vendor accounts
• Manage Deltek bid opportunities (status, bid results, etc.)
• Work as a liaison between field personnel and accounting department to communicate cost data on all jobs.

EXPERIENCE PREFERRED FOR THE PROJECT ACCOUNTING ROLE:

• Experience working in the construction industry
• Experience working with a construction accounting system, Viewpoint Spectrum preferred
• Excellent written and verbal communication skills
• Detail-minded