Professional Staff Assistant 1/2
Los Alamos National Laboratory
Los Alamos, NM
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JOB DETAILS
SALARY
$66,100–$103,600 Per Year
LOCATION
Los Alamos, NM
POSTED
5 days ago
This position will be filled at either the Professional Staff Assistant 1 level or the 2 level, depending on the skills and education of the selected candidate.
The Plutonium Supply and Disposition Division (PSD) is looking for a motivated, customer-focused, professional, efficient, reliable, organized, and experienced Professional Staff Assistant to support the Metal Production (PSD-1) team. You will interact daily with the Group Leader, First Line Managers, and the administrative team in the organization. You will be responsible for providing advanced-level support to the management team in various areas, including administration, finance, HR, communications, and project management. You are expected to conduct daily business with minimal supervision, demonstrating accuracy, attention to detail, initiative, versatility, tact, and confidentiality.
You must be a motivated performer capable of quickly changing focus, working independently or as part of a team as needed, and comfortable with a broadly defined scope of work. You should be able to manage your workload and productivity to meet deliverables with quick turnaround deadlines. Excellent oral and written communication skills. Ability to interact effectively with all levels of internal and external personnel, including networking with key contacts outside of area of professional expertise. Excellent leadership skills. Demonstrated ability to delegate and train others.
The work is conducted in a busy, fast-paced team environment that requires close cooperation, adaptability, taking initiative in completing tasks, and a willingness to provide support where needed.
What You Need
Minimum Job Requirements:
Professional Staff Assistant 1 ($66,100 - $103,600)
Executive Support
- Demonstrated ability to provide advanced, high-level administrative support.
- Proven teamwork skills with the ability to build and maintain effective working relationships across all levels of the organization, including colleagues, peers, customers, and internal and external stakeholders.
- Provides high-level support in specialized areas such as complex calendar management, procurement, domestic and foreign travel coordination, complex meeting and visit logistics.
Problem Solving
- Demonstrated ability to organize, prioritize, and follow through on multiple tasks in a dynamic, fast-paced environment characterized by strict deadlines, frequent interruptions, and shifting priorities.
- Proven ability to analyze complex issues, effectively leverage available resources, exercise sound judgment, and develop practical, successful solutions.
Communication and Customer Service
- Demonstrated excellence in verbal and written communication, with the ability to convey information clearly, professionally, and with appropriate discretion to a wide range of audiences.
- Proven commitment to delivering high-quality customer service by responding promptly, diplomatically, and effectively to inquiries and requests from leadership, staff, and internal and external stakeholders.
- Skilled in managing sensitive or complex situations with tact and professionalism, building trust, and fostering positive working relationships while supporting mission-driven objectives.
Business Systems
- Demonstrated knowledge and experience with Microsoft Office Suite (particularly with Outlook, Excel, PowerPoint, Word, and Teams). Ability to independently interpret data and information to produce professional Word documents, Excel spreadsheets, and PowerPoint presentations.
Professional Staff Assistant 2 ($72,800 - $115,400)
In addition to what was outlined at the lower level, at this level you will be expected to perform senior-level administrative support and office management in a complex office environment. You will also be expected to make independent decisions and demonstrate an advanced ability to research, analyze and solve complex issues both as an individual and in a team environment. Act as a resource and mentor to administrative support staff.
Executive Support
- Extensive experience providing advanced, executive-level administrative support. Proven teamwork skills with the ability to build and maintain effective working relationships across all levels of the organization, including colleagues, peers, customers, and internal and external stakeholders. Provides executive-level support in specialized areas such as complex calendar management, procurement, domestic and foreign travel coordination, complex meeting and visit logistics, HR hiring actions, and the development and management of staffing plans.
Problem Solving
- Advanced experience and ability to organize, prioritize, and follow through on multiple tasks in a dynamic, fast-paced environment characterized by strict deadlines, frequent interruptions, and shifting priorities. Proven ability to analyze complex issues, effectively leverage available resources, exercise sound judgment, and develop practical, successful solutions.
Communication and Customer Service
- Exceptional proven excellence in verbal and written communication, with the ability to convey information clearly, professionally, and with appropriate discretion to a wide range of audiences. Proven commitment to delivering high-quality customer service by responding promptly, diplomatically, and effectively to inquiries and requests from leadership, staff, and internal and external stakeholders. Skilled in managing sensitive or complex situations with tact and professionalism, building trust, and fostering positive working relationships while supporting mission-driven objectives.
Business Systems
- Advanced knowledge and experience with Microsoft Office Suite (particularly with Outlook, Excel, PowerPoint, Word, and Teams). Ability to independently interpret data and information to produce professional Word documents, Excel spreadsheets, and PowerPoint presentations.
Leadership
- Demonstrated leadership capability in a professional support role, including the ability to take initiative, influence outcomes, and provide guidance in a fast-paced environment. Proven ability to anticipate leadership needs, independently prioritize work, and make sound decisions that support organizational objectives. Effectively leads and coordinates efforts across teams, serves as a trusted partner to management, and models professionalism, accountability, and discretion while contributing to a positive and collaborative work environment.
Education/Experience at Professional Staff Assistant 1: Position requires a Bachelor's Degree and 2 years related experience; or, an equivalent combination of education and experience directly related to the occupation. Undergraduate coursework may be expected at this level.
Education/Experience at Professional Staff Assistant 2: Position requires a Bachelor's Degree and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation.
Desired Qualifications
- Proficiency in multiple laboratory-wide business systems (e.g., Oracle, Time and Labor, Concur, and iProcurement) and computer software applications (e.g., Microsoft Word, Excel, Outlook, PowerPoint, Visio).
- Knowledge of Laboratory structure, administrative policies and procedures
- Active DOE Q Clearance
Work Location: The work location for this position is on site and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: The position commitment for this position is 1 year. Regular appointment employees are required to serve a period of continuous service in their current position to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader.
Note to Applicants:
- Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
§ PPO or High Deductible medical insurance with the same large nationwide network
§ Dental and vision insurance
§ Free basic life and disability insurance
§ Paid childbirth and parental leave
§ Award-winning 401(k) (6% matching plus 3.5% annually)
§ Learning opportunities and tuition assistance
§ Flexible schedules and time off (PTO and holidays)
§ Onsite gyms and wellness programs
§ Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). The selected applicants will be subject to a federal background investigation and must meet eligibility requirements* for access to classified matters. This position requires a Q clearance which requires US Citizenship except in extremely rare circumstances. Dependent upon position, additional authorization to access nuclear weapons information may be required that may or may not be available to dual citizens depending upon the circumstances.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by applicable federal, state and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodation, upon request, for individuals to participate in the application and hiring process. To request a disability accommodation, email applyhelp@lanl.gov or call (505) 664-6947, opt. 3.
About the Company
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