Procurement Specialist

Join our Team and be part of The Brushy Creek Life!

The Location:

Come experience "The Brushy Creek Life" in Round Rock, Texas, just minutes north of Austin. Brushy Creek Municipal Utility District enjoys the quiet rural aspects of small-town America while having proximity to cosmopolitan amenities.

The Organization:

Brushy Creek Municipal Utility District is home to 18,000+ residents. Formed initially as Williamson County Municipal Utility District No. 2 in 1977, BCMUD provides water and wastewater services, recreational activities, beautiful gardens, parks, and miles of trails through the Brushy Creek community. BCMUD operates four swimming pools, four tennis courts, and a disc golf course throughout the community.

At the heart of our District is the Brushy Creek Community Center. Our Community Center features two gyms, two racketball courts, a weight room, a rock wall, and recreational programming, including various fun activities, educational and fitness classes.

Brushy Creek employs approximately 190 seasonal, part-time, and full-time team members.

Procurement Specialist:

Are you a detail-oriented professional with a knack for strategic purchasing and vendor management? Brushy Creek MUD is seeking a motivated Procurement Specialist to help us secure the best value in goods and services while supporting the essential operations of our District. In this role, you'll play a key part in ensuring timely, cost-effective procurement that aligns with our standards for quality and compliance. If you're passionate about process improvement, contract management, and maximizing value, we'd love to hear from you.

Essential Job Functions:

• Plans, coordinates, and executes procurement activities in accordance with government regulations and policies.
• Prepares, issues, and manages solicitations including Requests for Quotations (RFQ), Requests for Proposals (RFP), and Invitations for Bids (IFB).
• Develops solicitation documents, specifications, scope of work, and evaluation criteria.
• Performs bid analysis and comparison to evaluate pricing, technical compliance, quality, and overall value.
• Evaluates vendor proposals, quotations, and bids to ensure best value, technical compliance, and cost effectiveness.
• Conducts market research to identify qualified suppliers and competitive pricing.
• Ensures compliance with public sector procurement laws, ethical standards, and internal procedures.
• Monitors contract performance and ensures vendors meet terms and conditions.
• Maintains procurement records, documentation, and audit trails.
• Coordinates with internal departments to determine purchasing needs and specifications.
• Supports contract negotiations, renewals, and amendments.
• Resolves procurement issues, disputes, and delivery problems.
• Assists in developing procurement policies, procedures, and process improvements based on industry standards and GFOA Best Practices.
• Prepares reports on purchasing activities, cost savings, and vendor performance.

What We're Looking For:

We're looking for someone who brings a combination of organizational precision, analytical skills, and a collaborative mindset. Your ability to juggle multiple procurement activities while ensuring compliance and cost savings will make you a key contributor to our mission.

Requirements:

• Associate's degree in Business Administration, Public Administration, Supply Chain Management, Finance, or related field.
• 2–5 years of experience in procurement, purchasing, or contract administration (government experience preferred).
• Knowledge of public procurement regulations, bidding procedures, and contract management.
• Strong knowledge of RFQ and RFP processes, including solicitation preparation, vendor evaluation, bid comparison, and award recommendations.
• Strong analytical, negotiation, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in procurement systems and standard office software.
• Ability to maintain confidentiality and high ethical standards.

Preferred Requirements:

• Experience in government or public sector procurement.
• Professional certification (e.g., Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO)).
• Knowledge of budgeting and financial procedures in government operations.

Key Competencies:

• Regulatory compliance
• RFQ and RFP management
• Bid evaluation and comparison
• Contract management
• Vendor relationship management
• Attention to detail
• Ethical decision-making
• Financial and cost analysis
• Time management and organization

Benefits:

• The District covers the entire cost of employees' medical, dental, and vision coverage, along with Life Insurance, Accidental Death & Dismemberment (AD&D), and Short- and Long-Term Disability Insurance up to 50K.
• Retirement plan through the Texas County District Retirement System with a contribution match of 2 to 1 at retirement
• Employee funded 457 option
• Certification pay
• Longevity pay
• Employee Community Center Membership
• Access to community pools and tennis courts
• 50% Off Sports & Classes