Procurement Specialist
NewVine Employment Group
Miami, Florida
WELCOME!
Who Are We?
We are a full-service promotional products and branded merchandise company that supports enterprise clients through custom programs, decorated apparel, and large-scale fulfillment. We manage everything from product sourcing and production to logistics and delivery—ensuring a seamless experience from start to finish.
Role Overview
We are seeking a detail-driven Procurement Specialist to support a growing portfolio of enterprise and program-based clients. This role is responsible for managing orders from approval through production and delivery—ensuring accuracy, speed, and seamless coordination between sales, vendors, production partners, and logistics.
This is a critical execution role for someone who thrives on precision, accountability, and making complex orders move smoothly behind the scenes.
Key Responsibilities
Accurately process customer orders in order management and ERP systems (NetSuite, Printavo, and related tools).
Review orders for completeness, pricing accuracy, timelines, artwork approvals, and production requirements.
Confirm product specs, decoration methods, quantities, and delivery details before release.
Create and manage purchase orders for domestic and overseas vendors.
Communicate with suppliers, decorators, and internal production teams to ensure timelines are met.
Track production status, flag delays early, and proactively resolve issues.
Ensure artwork files, proofs, and approvals are properly documented and released to production.
Coordinate shipping methods, delivery schedules, and special fulfillment requirements (kitting, drop-shipping, store-level delivery, etc.).
Monitor shipments, confirm delivery, and resolve freight or delivery issues as needed.
Support large program rollouts and repeat orders with consistent execution standards.
Partner closely with Sales, Customer Experience, Accounting, and Production teams.
Provide order status updates and documentation to internal stakeholders.
Support invoicing accuracy by ensuring orders align with customer POs and internal pricing structures.
Maintain clean, organized order records and documentation.
Follow internal SOPs and contribute to continuous process improvement.
Identify inefficiencies and recommend workflow improvements as order volume scales
Skills and Qualifications
2+ years of experience in order processing, operations, or fulfillment (promotional products, print, apparel, or manufacturing preferred).
Strong attention to detail and ability to manage multiple orders simultaneously.
Comfortable working in fast-paced, deadline-driven environments.
Strong written and verbal communication skills.
Proficiency with order management systems or ERPs (NetSuite, Printavo, or similar).
Solid understanding of production workflows, timelines, and vendor coordination..
What We Offer
Compensation: $55,000
Opportunities for career growth and professional development within a growing company.
A collaborative and supportive work environment that values innovation.
Location & Schedule
Based in Doral, Florida — on-site presence required.
Full-time, Monday–Friday with standard business hours; occasional flexibility may be required for supplier meetings or critical deadlines.