Planogram Coordinator

Key Responsibilities
-Review, proofread, and quality-check all planogram communication materials before distribution.
-Ensure clarity, accuracy, and consistency in all store-facing directives.
-Coordinate and release planogram updates, new item notices, and discontinued item communications.
-Interpret planogram content and translate it into clear, actionable store instructions.
-Collaborate with Merchandising, Store Operations, and Marketing to validate content and timelines.
-Maintain strong version control and ensure stores receive the correct communication packets.
-Utilize Adobe tools to review, annotate, and support updates to communication materials.
-Manage multiple overlapping deadlines and prioritize workflow effectively.
-Use Microsoft Office (Excel, SharePoint, Outlook, Word, PowerPoint) for tracking, reporting, and communication tasks.

• Resolve billing inquiries prior to billing completion
• Ensure accurate billing of invoices
• Maintain accurate billing rates and arrangements, billing addresses and billing status
• Create billing schedules and various other billing analyzes
• Maintain billing schedule and other billing reports
• Maintain information on e-billing sites
• Set up accounts in billing system
• Provide timely information for billing
• Providing billing to client/customer
• Enter billing charges of providers into the billing software
• Get information for billing clients
• Call in the billing system
• Review all billing/invoicing inquiries
• Meet daily and weekly billing
• Learn client accounts and billing needs
• Send out final client billing
• Respond to inquiries regarding billing issues
• Maintain billing records for each patient with pertinent billing and collections documentation
• Maintain an accurate billing matrix
• Coordinate billing and collection efforts

Required Skills
-3+ years of experience in coordination, marketing operations, merchandising support, or similar roles.
-Adobe experience required (Acrobat; Illustrator or InDesign is a plus).
-Strong written communication skills and attention to detail.
-Ability to manage multiple priorities with minimal supervision.
-Proficiency with Microsoft Office Suite (Excel, SharePoint, Outlook, Word, PowerPoint).
-Ability to quickly learn processes and work efficiently with a short ramp-up period.

Preferred Experience
-Planogram literacy or planogram design experience (major plus).
-Retail, merchandising, pharmacy, or CPG background.
-Experience supporting large store networks or field communication teams.

Top 3 Core Skills
-Project/Workflow Coordination & Prioritization
-Written Communication & Accuracy
-Marketing Operations / Planogram Interpretation + MS Office Proficiency