Personal Assistant / House Manager

A distinguished executive couple in Beverly Hills is seeking an experienced, highly discreet, and polished Personal Assistant / House Manager to support the principal with daily personal, professional, and household matters. This is a dynamic, hands-on role requiring exceptional organizational ability, sound judgment, and a proactive, solution-oriented mindset.

The ideal candidate is confident wearing many hats and thrives in a fast-paced private home environment. This individual will oversee all aspects of the principal's lifestyle, including property management, staff coordination, travel, technology, household operations, and special events.

Responsibilities:

Executive & Administrative Support

• Manage principal's complex personal and professional calendars, inbox, and correspondence
• Maintain secure digital systems, passwords, databases, and household records
• Organize household documentation including manuals, warranties, artwork records, and seasonal files
• Process mail, invitations, and charitable requests

Travel & Lifestyle Management

• Coordinate domestic and international travel, detailed itineraries, and packing systems
• Secure reservations, memberships, tickets, and cultural access
• Oversee gift tracking, acknowledgments, and holiday gifting

Household Operations

• Supervise household staff of six, including scheduling and payroll tracking
• Liaise with vendors, oversee property maintenance, and conduct routine walkthroughs
• Maintain inventories and ensure seamless collaboration with culinary and service staff
• Develop and uphold household protocols and manuals

Technology & Security Oversight

• Manage smart home systems, AV/IT, lighting, climate, and security infrastructure
• Coordinate system updates, vendor support, and cybersecurity protocols

Financial & Purchasing Management

• Reconcile petty cash and monthly expenses; liaise with CFO's office
• Research and manage major purchases, shopping, shipping, and returns

Events & Entertaining

• Coordinate in-residence events and gatherings
• Maintain gift closets and oversee birthday and holiday gifting systems

Qualifications:

• 510 years of verifiable experience in a similar role (Senior/Lead Assistant experience preferred)
• Demonstrated discretion; confidentiality agreement required
• Intelligent, proactive self-starter who anticipates needs and problem-solves independently
• Strong big-picture thinker with meticulous attention to detail
• Exceptional organizational and multi-tasking skills
• Strong written communication skills; able to draft polished business correspondence
• Tech-savvy; proficient in Microsoft Office and Mac systems
• Experience in event planning and private entertainment
• Collaborative leadership style with ability to supervise staff effectively
• Long-term career intent
• Valid driver's license with clean driving record
• Legally authorized to work in the United States
• Comfortable working in a home with two small dogs
• Knowledge of home automation systems (e.g., Crestron, Lutron) preferred
• Social media and website experience a plus

Schedule & Compensation

• Compensation: $140,000 $175,000 annually, commensurate with experience
• MondayFriday, 9:00am6:00pm, flexibility for evenings and weekends as needed; 24/7 mindset required
• PTO accrued (vacation, personal, sick time). Standard paid holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day

To Apply:

Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

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