Permit Clerk or Technician
City of Port Orchard
Port Orchard, WA
JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Analysis Skills, Billing, Bond Market, Brochures, Building Codes, Calculators, Community Development, Construction Design, Consulting, Copying Machines, Customer Support/Service, Data Entry, Digital Photography, Document Scanners, File Management, Housekeeping/Cleaning, Identify Issues, Inventory Management, Land Use, Life Insurance, Office Equipment, Organizational Skills, PC (Personal Computer) Systems, Photocopy, Printers, Printing, Procedure Development, Process Improvement, Public Works, Record Keeping, Regulations, Requirements Management, Retirement Plan, Spreadsheets, Technical Support, Typing, Vision Plan, Zoning
LOCATION
Port Orchard, WA
POSTED
3 days ago
View more details and apply here!
The City of Port Orchard is recruiting for a permit processing staff person that may be filled at either the Clerk or Technician level, depending on qualifications. An abbreviated summary for each position is listed below. Complete job descriptions are available using the links below.
Click for job description: Permit Clerk
Click for job description: Permit Technician
Job descriptions can also be found by searching here: https://www.governmentjobs.com/careers/portorchard/classspecs
Permit Clerk
Major Function and Purpose: The Permit Clerk performs skilled clerical duties necessary to the efficient operations of the DCD’s Permit Center. The role may focus on Land Use, Zoning, Building, and/or Public Works permit processing and the associated file management and record keeping.
Pay Range: $31.49 - $36.54/hour ($65,499 - $76,003 annually)
Benefits include medical, dental, vision, and life insurance. HRA VEBA account may also be provided. Retirement benefits include a choice between PERS 2 or 3 and optional Deferred Compensation. The City recognizes 11 paid holidays and provides 2 personal holidays annually. Vacation leave is accrued at 0.0385 hours per straight time hour paid in the first 2 years of employment, with increases thereafter. Employees earn 0.0462 hours of sick leave per regular straight-time hour paid. More benefit details are available by clicking on the "Benefits" tab of the linked job posting.
Permit Technician
Major Function and Purpose: The Permit Technician performs high-level permit coordination as well as all duties of a Permit Clerk in to enhance the efficient operations of DCD’s Permit Center.
Pay Range: $34.13 - $39.57/hour ($70,990 - $82,305 annually)
Benefits include medical, dental, vision, and life insurance. HRA VEBA account may also be provided. Retirement benefits include a choice between PERS 2 or 3 and optional Deferred Compensation. The City recognizes 11 paid holidays and provides 2 personal holidays annually. Vacation leave is accrued at 0.0385 hours per straight time hour paid in the first 2 years of employment, with increases thereafter. Employees earn 0.0462 hours of sick leave per regular straight-time hour paid. More benefit details are available by clicking on the "Benefits" tab of the linked job posting.
The City of Port Orchard is recruiting for a permit processing staff person that may be filled at either the Clerk or Technician level, depending on qualifications. An abbreviated summary for each position is listed below. Complete job descriptions are available using the links below.
Click for job description: Permit Clerk
Click for job description: Permit Technician
Job descriptions can also be found by searching here: https://www.governmentjobs.com/careers/portorchard/classspecs
Permit Clerk
Major Function and Purpose: The Permit Clerk performs skilled clerical duties necessary to the efficient operations of the DCD’s Permit Center. The role may focus on Land Use, Zoning, Building, and/or Public Works permit processing and the associated file management and record keeping.
Pay Range: $31.49 - $36.54/hour ($65,499 - $76,003 annually)
Benefits include medical, dental, vision, and life insurance. HRA VEBA account may also be provided. Retirement benefits include a choice between PERS 2 or 3 and optional Deferred Compensation. The City recognizes 11 paid holidays and provides 2 personal holidays annually. Vacation leave is accrued at 0.0385 hours per straight time hour paid in the first 2 years of employment, with increases thereafter. Employees earn 0.0462 hours of sick leave per regular straight-time hour paid. More benefit details are available by clicking on the "Benefits" tab of the linked job posting.
Permit Technician
Major Function and Purpose: The Permit Technician performs high-level permit coordination as well as all duties of a Permit Clerk in to enhance the efficient operations of DCD’s Permit Center.
Pay Range: $34.13 - $39.57/hour ($70,990 - $82,305 annually)
Benefits include medical, dental, vision, and life insurance. HRA VEBA account may also be provided. Retirement benefits include a choice between PERS 2 or 3 and optional Deferred Compensation. The City recognizes 11 paid holidays and provides 2 personal holidays annually. Vacation leave is accrued at 0.0385 hours per straight time hour paid in the first 2 years of employment, with increases thereafter. Employees earn 0.0462 hours of sick leave per regular straight-time hour paid. More benefit details are available by clicking on the "Benefits" tab of the linked job posting.
Job Duties and Responsibilities
This job description reflects general details as necessary to describe the principal functions of this job, the level of knowledge and skill required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. These listed duties and responsibilities in no way imply these are the only duties to be performed. Individuals may perform other duties as assigned, including, but not limited to: working in other function areas to cover absences or provide relief, to equalize peak work periods, or to otherwise balance the workload. Accordingly, individuals occupying this position will be required to follow any job-related instructions, tasks, or other duties as assigned by the Director or designee, and must be able to proficiently perform all assigned duties.
Permit Clerk:
- Provide quality customer service at the front counter, over the phone, and in electronic communications using tact, patience, and courtesy.
- Assist applicants by providing handouts, forms, and information on submittal requirements, fees, and the permit process.
- Receive permit applications and review for counter completeness.
- Enter permit application data and fees into the computer-based permit tracking system.
- Verify contractor licensing and property ownership on permit applications.
- Provide scanning, copying, and printing services for application processing and distribution.
- Schedule pre-application, pre-construction, and other meetings as needed and other appointments as directed by the supervisor.
- Assist with meeting preparation.
- Schedule inspections.
- Package approved permits for issuance and dispense permits.
- Perform filing, record keeping, typing, copying, scanning, printing, mailing, and maintain hard copy and electronic files.
- Adhere to the Permit Center’s office routines, productivity standards, policies, and procedures.
- Operate office equipment such as copier, personal computer, digital imaging scanners, printers, multi-line telephone, and calculator.
- Create and input data to electronic spreadsheets and other computer programs.
- Utilize electronic data sources for mail merge, reports, and other applications and mail appropriate documents and correspondence.
- Maintain established rosters and data inventories.
- Monitor and maintain the supply of assigned type of application forms, Permit Center brochures, and other materials for public information.
- Maintain front counter area, lobby area, copy room, and other common areas as clean and functioning spaces.
- Receive, sort, log, and distribute incoming electronic and hard copy documents.
- Monitor office supplies inventory.
- Gather material and research information to assist the Permit Center in accomplishing work.
- Proofread draft correspondence, reports, or other documents produced by other employees for spelling, grammar, and format.
- Utilize word processing, spreadsheet, presentation, and page layout software to draft documents, workbooks, informational brochures, and flyers.
- File correspondence, permits, and various other materials, keeping both physical and electronic permit filing systems well organized, utilizing records retention schedules to manage active and inactive records.
- Develop and maintain inventories for locating responsive records.
- Provide documents from permit files for staff and for public disclosure requests.
- Create new files and associated tracking records as required.
- Troubleshoot problems using instructional and procedural resources.
- Keep assigned workspace, files, resources, and timelines well organized.
- Reliable and regular attendance is required.
- Other duties as assigned.
- Review simple applications for accuracy and completeness related to adopted codes and standards
- Process and issue over-the-counter permit applications
- Assist with the completion of permit processing steps (determination of complete application, notice of application, bonding, etc.)
- Monitor, track, and reconcile development fees, task order deposits, bonds, and other financial data related to permit processing
- Identify and apply codes and ordinances relevant to projects under review
- Provide technical assistance related to permitting questions posed by applicants concerning, but not limited to: zoning designations, planning review process, building and fire codes, building setbacks, City code and ordinances, and planning and engineering standards as they apply to permits
- Refer more complex questions to appropriate personnel
- Explain information for customers about basic construction/design requirements, land use related procedures and regulations, development standards and process information, permit costs and other procedural issues
- Verify the appropriate conditions and inspections are listed on permits prior to issuing
- Coordinate and review license (such as business licenses) and permit issuance (such as special events) by other departments on behalf of Community Development
- Issue letters for occupancy requirements
- Research, analyze and prepare a variety of reports and statistical summaries requiring judgement as to content, accuracy and completeness
- Provide task orders and track consultant services on private development permits; track permit-related deposits and consultant invoices
- Suggest improvements in processes and procedures to enhance efficiency of the Permit Center
- Perform all duties outlined in the Permit Clerk job description
- Reliable and regular attendance is required
- Other duties as assigned
Permit Clerk
Minimum Requirements: High school diploma or GED and two (2) years of office experience are required.
Permit Technician
Minimum Requirements: High school diploma or GED and two (2) years of office experience are required.
Permit Technician
Minimum Requirements:
High School Diploma or GED; ICC Permit Technician Certification; and three (3) years of office experience, at least two of which include building, engineering, planning, zoning, land use, municipal permitting or similar, are required. Supplemental Information:
Any combination of experience and training that provides the desired skills, knowledge and abilities may be considered.
Requirements outlined in this job description may be subject to modification to reasonably accommodate individuals with disabilities who are otherwise qualified for employment in this position. However, some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.
This job description does not constitute an employment agreement between the Employer and employee and is subject to change as the needs of the Employer and requirements of the job change.
Requirements outlined in this job description may be subject to modification to reasonably accommodate individuals with disabilities who are otherwise qualified for employment in this position. However, some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.
This job description does not constitute an employment agreement between the Employer and employee and is subject to change as the needs of the Employer and requirements of the job change.
About the Company
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