Payroll Clerk
Vaco LLC
Charlotte, NC
Job Summary
The Payroll Clerk is responsible for processing and maintaining accurate payroll records to ensure employees are paid correctly and on time. This role supports compliance with company policies and applicable labor and tax regulations while maintaining confidentiality of employee information.
Key Responsibilities
Process weekly, biweekly, or monthly payroll for employees
Collect, verify, and enter timesheets and attendance records
Calculate wages, overtime, bonuses, and deductions
Maintain payroll records and employee data in payroll systems
Ensure compliance with federal, state, and local payroll regulations
Process payroll adjustments, reimbursements, and corrections
Respond to employee inquiries regarding pay, taxes, and deductions
Prepare and distribute payroll reports to management
Assist with year-end reporting, including tax forms (e.g., W-2s, 1099s)
Coordinate with HR and accounting teams on payroll-related matters
Maintain confidentiality of payroll information
Required Qualifications
High school diploma or equivalent (Associate degree in Accounting or related field preferred)
Proven experience in payroll processing or similar role
Basic knowledge of payroll laws and tax regulations
Proficiency in payroll software and Microsoft Excel
Strong numerical and data entry skills
High attention to detail and accuracy
Ability to handle confidential information responsibly
Preferred Qualifications
Certified Payroll Professional (CPP) designation
Experience with accounting or HR software systems
Knowledge of benefits administration
Key Competencies
Attention to detail
Organizational skills
Time management
Communication skills
Problem-solving ability
Integrity and confidentiality
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.