Payroll and Benefits Manager
Vaco, LLC
louisville, KY
Job Summary
The Payroll & Benefits Manager is responsible for overseeing accurate, timely payroll processing and the administration of employee benefit programs. This role ensures compliance with federal, state, and local regulations while delivering a positive employee experience related to pay and benefits. The ideal candidate is detail-oriented, highly organized, and experienced in managing payroll operations alongside benefits administration.
Key Responsibilities
Payroll Management
Manage end-to-end payroll processing for hourly and salaried employees across multiple states (if applicable)
Ensure payroll is processed accurately and on time, including bonuses, commissions, and adjustments
Maintain compliance with federal, state, and local payroll laws and tax regulations
Reconcile payroll reports and resolve discrepancies
Serve as the primary point of contact for payroll-related questions and issues
Coordinate payroll audits and support year-end processes (W-2s, 1099s)
Benefits Administration
Administer employee benefit programs including medical, dental, vision, life, disability, and retirement plans
Manage open enrollment and employee benefit communications
Act as the liaison between employees and benefit vendors/providers
Ensure benefit deductions are accurate and reflected correctly in payroll
Monitor benefits compliance (ACA, ERISA, COBRA, FMLA where applicable)
Analyze benefit offerings and recommend improvements based on cost and employee needs
Systems & Process Improvement
Maintain and optimize payroll and HRIS systems
Partner with HR and Finance to improve payroll and benefits processes
Develop and maintain payroll and benefits policies and procedures
Ensure data integrity and confidentiality across systems
Leadership & Collaboration
Lead, train, and mentor payroll staff (if applicable)
Collaborate closely with HR, Finance, and leadership teams
Support employee education on payroll and benefits topics
Qualifications
Bachelor’s degree in Accounting, Finance, Human Resources, or related field preferred
5+ years of payroll experience, including benefits administration
Experience managing payroll for multi-state organizations preferred
Strong knowledge of payroll laws, tax regulations, and benefits compliance
Proficiency with payroll systems (ADP, Paychex, UKG, Workday, SAP, or similar)
Advanced Excel and reporting skills
Skills & Competencies
Exceptional attention to detail and accuracy
Strong problem-solving and analytical skills
Ability to handle sensitive information with confidentiality
Excellent communication and interpersonal skills
Ability to manage multiple deadlines in a fast-paced environment
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.