Payroll and Benefits Coordinator

About the Role

We are seeking a detail-oriented and motivated Payroll & Benefits Coordinator to join our client's team in a role designed for both impact and growth.

This position will initially focus on payroll processing and benefits administration, serving as a key point of contact for employees and leadership, with a clear path to expand into billing, accounts receivable, and broader finance functions over time.

This is an excellent opportunity for someone who enjoys payroll and benefits but is eager to build a more well-rounded finance career within a stable, collaborative organization.

What You’ll Do (Initial Focus)

Payroll & Timekeeping

• Process bi-weekly payroll and monitor timecards and paid time off

• Maintain accurate payroll files and resolve discrepancies

• Process payroll liabilities and retirement plan contributions

• Prepare quarterly and annual payroll reports (W-2s, W-3s, 1099s, ACA reporting, etc.)

Benefits Administration

• Administer employee benefit plans including enrollments, billing, and employee support

• Track benefit contributions and reconcile balances to payroll reports

• Serve as a primary resource to employees for payroll and benefits questions

• Coordinate with benefit providers and assist with audits and compliance

Reporting & Compliance

• Support month-end and year-end close processes related to payroll and benefits

• Prepare documentation for workers’ compensation and regulatory audits

• Partner with Finance, HR, and external auditors to ensure compliance

Growth & Career Development Opportunity

Over time, this role will expand to include Billing and Accounts Receivable responsibilities, providing exposure to the full revenue and cash-flow cycle.

As the role grows, you will have opportunities to:

• Assist with billing, invoicing, and entering customer payments

• Support accounts receivable tracking and reconciliations

• Participate in month-end close activities beyond payroll

• Work closely with Finance leadership on special projects and process improvements

Qualifications

• High school diploma required; additional education or certifications a plus

• 2–4 years of experience in payroll, benefits, or related administrative/finance roles

• Experience with payroll systems, ideally ADP.

• Proficiency in Microsoft Office (especially Excel and Outlook)

• Strong attention to detail, organization, and time management

• Comfortable handling confidential information with professionalism

What We’re Looking For

• Reliable, organized, and highly detail-driven

• Strong communicator who enjoys supporting employees and partnering with leadership

• Curious and motivated to learn new areas of finance over time

• Able to work independently while thriving in a collaborative team environment

Why This Role is a Great Opportunity

• Clear growth path beyond payroll into billing, AR, and broader finance

• Close exposure to Finance leadership and business operations

• Stable role with long-term development potential

• Opportunity to build a well-rounded finance skill set without needing to look elsewhere