Payroll Analyst
Vaco LLC
New York, NY
The Senior Payroll Analyst plays a critical role in supporting the Payroll Department by partnering closely with the Senior Payroll Manager. This position is responsible for leading payroll reconciliation, audits, tax compliance, garnishment processing, and reporting functions. It also involves contributing to the day-to-day operations of payroll processing and acting as the point of escalation for complex payroll issues.
**Must have heavy experience with garnishments**This role requires collaboration with HR, Finance, and Accounting teams to ensure accuracy, compliance, and consistency across all payroll-related activities. The ideal candidate brings strong analytical capabilities, hands-on payroll experience, and a comprehensive understanding of general accounting, payroll tax laws, and union payroll practices.
Pay: $80,000-$90,000/year
Key Responsibilities:
Support the execution of weekly payroll processing for 4,000+ employees.
Conduct payroll audits and reconciliations, ensuring accuracy prior to general ledger (GL) submission.
Review, analyze, and reconcile payroll reports; flag and resolve discrepancies.
Maintain and reconcile outstanding and uncashed checks in collaboration with Payroll and Accounting teams.
Develop and generate custom payroll and financial reports; identify gaps and design solutions to enhance reporting.
Administer garnishments, levies, and child support orders in accordance with all applicable laws and union agreements.
Provide second-level support for payroll issue resolution and assist with daily operations as needed.
Collaborate with HR and Accounting teams to ensure payroll data integrity and alignment.
Contribute to system upgrades, user acceptance testing (UAT), and continuous process improvement initiatives.
Ensure payroll audit readiness and support both internal and external audits.
Present payroll-related analyses and recommendations to senior leadership as required.
Identify and implement process improvements to enhance accuracy, compliance, and efficiency.
Qualifications and Competencies:
Bachelor's degree in Accounting, Finance, Human Resources, or a related field (preferred).
Minimum 5 years of payroll experience, with at least 2 years in a senior or analytical capacity.
Strong knowledge of payroll systems and processing, including garnishments and child support administration.
Experience with unionized payroll environments strongly preferred.
Solid grasp of accounting principles, including payroll-related GL reconciliation.
Proficiency in payroll software and advanced Microsoft Excel skills (e.g., pivot tables, v-lookups).
Payroll certification (CPP or FPC) preferred.
High degree of accuracy and attention to detail in a high-volume environment.
Strong organizational and time management skills with the ability to meet tight deadlines.
Excellent interpersonal and communication skills; able to collaborate effectively across departments.
Capable of independently interacting with senior management and providing strategic input on payroll and related matters.
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.