Payroll/Administrative Assistant

Payroll Administrative with Executive Assistant responsibilities for a large commercial contractor 

Work Schedule - 8am-5pm Monday-Thursday – 30 hours a week to start, could move into full time with increased responsibilities.

Pay - $26.00-$27.00 / hour

About The Company

The company we are hiring for was Founded in 1988, this merit-based, employee-owned organization has grown through hard work, principled business practices, and a relentless pursuit of excellence. Over the years, it has expanded to provide General Contracting and EPC contracting services on a national scale. Typical projects include water treatment facilities, bridges, marine terminals, and renewable energy plants producing RNG, hydrogen, electricity, and other sustainable energy solutions.

Primary Responsibilities of Payroll Administrator 50%:

• Collect, verify and enter timecards on weekly basis for company
• Work with project staff to determine whether employees are classified correctly
• Apply fringe benefits correctly, maintain accurate records
• Maintain accurate payroll records
• Respond to all audits and wage compliance investigations
• Correct any payroll discrepancies in timely and professional manner
• Provide labor compliance documentation for project closeout
• Assist with union reporting and dues when applicable
• Maintain updates to prevailing wages determinations both state and federal
• Stay compliant with labor laws in applicable states
• Coordinate with human resources and project teams to collect accurate information for all employees to maintain up to date information

Primary Responsibilities of Executive Role 50%:

• Manage executive email, calendar, scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact for the executive, ensuring timely communication and follow-up.
• Prepare, proofread, and edit correspondence, reports, and presentations.
• Coordinate and prepare materials for internal and external meetings; record and distribute meeting minutes.
• Handle all confidential and sensitive company information with the utmost discretion.
• Support executive initiatives and special projects, ensuring deadlines and priorities are met.
• Maintain organized filing systems (digital and physical) and ensure information is easily accessible when needed.
• Communicate professionally with internal teams, clients, and business partners on behalf of the executive.
• Anticipate the executive’s needs and proactively identify opportunities to improve efficiency and effectiveness.
• Assist in planning and supporting company meetings, events, and leadership functions.

Requirements:

• High school diploma: associates degree or coursework in accounting/business/payroll preferred
• Minimum 3 years’ payroll experience, experience with Prevailing Wage strongly preferred
• Working knowledge of State prevailing wage law (OR and WA) and/or Federal Davis-Bacon, wage determinations, fringe benefit calculations, strongly preferred
• Excellent written and verbal communication abilities and Demonstrated ability to manage multiple priorities
• Detail-oriented, strong organizational skills, ability to manage deadlines weekly and monthly, strong communication skills, ability to coordinate with multiple stakeholders
• Strong computer skills, proficiency in Microsoft Office, Viewpoint Spectrum, HeavyJob
• Must have the ability to meet required deadlines
• Integrity, trustworthiness due to handling sensitive data

Associate Benefits

While working for Express, our associates can also become eligible for a variety of benefits:

• Referral bonuses - $100 per employee referred after 80 hours worked.
• Medical plan
• Dental plan
• Vision/eyewear plan
• Prescription drug reimbursement
• Short-term disability
• Direct deposit
• Sick Pay
• Perks at Work – Save money with offers and discounts on everything from large or everyday purchases with popular merchants. 
• 401(k) retirement savings plan
• Life insurance

"All employment offers are contingent on the successful completion of a pre-employment drug screening, THC approved for pre-employment purposes and criminal background check in compliance with all applicable federal and state laws."