Payments Clerk

A leading law firm is seeking a Payments Clerk to support payment processing and financial recordkeeping activities. The ideal candidate is a detail-oriented administrative professional with strong data entry and problem-solving skills. Working independently, the new hire will ensure accurate payment handling by reviewing and processing checks while maintaining records, resolving discrepancies, and supporting daily accounting operations. 

Salary: $17/hr 
Location: Houston, TX 
Type of Position: Temp-to-Hire 

Responsibilities:  

• Identify and sort checks by specific entities. 
• Make sure that check is signed, that the numerical and written amounts agree, and verify the date is not stale or future dated. 
• Research account to be able to apply the funds correctly. 
• Copy and scan documents. 
• Enter data and notes into Oracle Check Tracking. 
• Correspond with the collections manager for authorization to a refund or return check when fees have been paid in full or excess of payment funds. 
• Print reports of all checks that have been processed during the day. 
• Attach a batch report with original checks and all information that have been processed with each check. 
• Place checks in an envelope with label to be mailed to Austin accounting. 
• Research the ad litem attorneys, constables, sheriffs, and out-of-county district clerks addresses. 
• Solve issues and problems when they arise. 
• Answer phone calls relating to the payments. 
• Process checks using the Tax Sale/Resale Payment Order. 
• Prepare (IOLTA) Interests on Lawyers Trust Account request form if a check is made payable to the firm and it is for attorney fees and another cost. 
• Prepare Abstract and Costs Distribution Form for specific checks involving abstracts with other costs. 
• Update the Accounting Information spreadsheet as needed. 
• Occasionally may perform duties within the scope of the job.

• Ability to prioritize workload and problem-solving skills 
• Ability to learn new skills and proprietary software 
• A “can do” attitude and demeanor 
• Problem solving skills 
• Computer literate (Outlook, Word, Excel, Access, Oracle, Act) 
• Typing 40 WPM 
• Expected to work with little to no supervision once fully trained 
• Require a high utilization of independent discretion and judgment 
• Some college preferred 
• Able to work independently 
• Good communication skills both written and verbal 
• Able to follow through with a task within a reasonable time frame 
• Team player