Payables & Vendor Coordinator

As an Operations and Vendor Accounts Coordinator, you would be responsible for overseeing vendor-related administrative and payment processes across the company. This role includes maintaining organized records of vendor contracts, leases, billing terms, and payment schedules, while making sure all invoices are entered accurately and processed on time.

You would track renewals, monitor outstanding balances, keep detailed billing and payment records, and help ensure the company stays current on all vendor obligations. This position requires strong attention to detail, organization, and follow-through, as well as the ability to coordinate with vendors and internal team members to keep operations running smoothly.

$42,000 - $46,000

• Manage efficiency initiatives to improve the accounts payable function
• Ensure financial transactions and documentation records are always current
• Engage with stakeholders and vendors to manage and resolve their inquiries and issues
• Coordinate accurate invoice handling to uphold seamless financial activities
• Address discrepancies in vendor statements to sustain positive and effective supplier interactions

• Entering and posting vendor invoices, payments, and credits accurately into the company’s accounting system
• Preparing, mailing, and sending vendor payments by check, ACH, wire, or online payment platforms
• Posting and reconciling company credit card charges and making sure receipts and support are properly documented
• Assisting with internal account reconciliations to ensure billing, payments, and account balances are accurate
• Handling internal billing between departments, offices, or related entities and maintaining proper records
• Maintaining organized records of vendor contracts, leases, billing schedules, renewal dates, and payment terms
• Monitoring vendor agreements and helping ensure important deadlines, renewals, and obligations are not missed
• Serving as a point of contact for vendor communications related to billing, payment status, account questions, and contract matters
• Working with local administrative staff to identify the correct vendor contacts and key points of communication for each office or account
• Supporting office operations by helping resolve vendor issues, payment discrepancies, and service-related questions in a timely manner
• Keeping detailed and accurate records of all billing activity, payment history, and vendor correspondence for internal reference and reporting

• Basic bookkeeping certification is a plus
• Competence with Excel and accounting applications
• Proven capability for detailed analysis and correctness
• 2+ years handling accounts payable tasks
• Possess an associate's degree in accounting or equivalent field

RE/MAX Executive is the largest RE/MAX franchise in North and South Carolina, boasting a network of over 26 offices across the Carolinas. We are dedicated to providing exceptional support and resources to our agents and clients, empowering them to achieve outstanding results.