Part-Time Office Administrator
Beacon Hill Staffing Group, LLC
Cranford, NJ
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JOB DETAILS
SALARY
$55,000–$60,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Adobe Acrobat, Biology, Computer Skills, Continuous Improvement, Equipment Maintenance/Repair, Establish Priorities, Fax Machines, Financial Management, Food Delivery, Fortune 500 Customers, Funding, Inventory Levels, Inventory Management, Legal, Mail Processing, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Order Supplies, Organizational Skills, Record Keeping, Regulations, Spreadsheets, Telephone Skills, Typing
LOCATION
Cranford, NJ
POSTED
7 days ago
Our client, a full-service, boutique fund administrator located in Manhattan and New Jersey is looking for a Temporary-to-Permanent Office Administrator that will perform a wide range of clerical duties that include typing, keeping the general office tidy, ordering lunches, answering telephones, distributing mail, greeting visitors, copying and maintaining an inventory of supplies for the office. This role will be based in their New Jersey office on Tuesdays and Thursdays and will then be in Manhattan on Wednesdays with a choice to come in on either Monday or Friday. They are flexible on the hours with a starting time varying anywhere form 9am-10am and the expectation is to work anywhere from 4-8 hours a day. Compensation is 55-60K.
RESPONSIBILITIES
- Provides front-desk coverage by managing a busy phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, maintains organized and keeps a clean office environment
- Delivers administrative support to senior leaders, including email correspondence and generation and distribution of spreadsheets, forms, and faxes
- Prepares, types, proofs, copies, distributes, and files correspondence
- Manages financial and office record keeping
- Processes donations from all sources and distributes to appropriate personnel
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
- Orders and oversees food and other deliveries
- Maintains office equipment
- Coordinates and schedules travel, reservations, and appointments as needed
- Assists with special events as necessary
- Cooridnate daily lunch
QUALIFICATIONS
- Computer proficiency with knowledge of Microsoft Word, Excel, Outlook, PowerPoint, Adobe Acrobat
- Excellent organizational skills with experience establishing and maintaining priorities
- Strong interpersonal skills which demonstrate a service-oriented attitude
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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