Part-time Administration Assistant

Join City Wide Facility Solutions – Inland Empire as a Part-time Administration Assistant! Are you an organized, proactive, and friendly individual looking to play a key role in supporting our dynamic team? City Wide is the nation’s leading building maintenance management company, and we’re excited to have you contribute to the smooth and efficient daily operations of our Inland Empire office.

As our Part-time Administration Assistant, you'll be the backbone of our office, handling a variety of tasks such as managing communications, scheduling appointments, processing reports, and assisting with financial and human resources duties. If you thrive in a fast-paced, collaborative environment and enjoy multitasking with a smile, this role is perfect for you!

What You’ll Do:

• Answer and direct phone calls with professionalism and a friendly attitude
• Organize and schedule appointments, meetings, and take detailed minutes
• Draft and distribute emails, correspondence, memos, letters, and forms
• Assist with account collections (emails and heavy outbound calling), customer service, and vendor management
• Support payroll management, benefits processing, and monthly financial reconciliations
• Ensure compliance with local, state, and federal reporting requirements
• Provide general clerical and administrative support to management
• Represent the company as the friendly receptionist, delivering excellent service
• Perform general office duties to keep daily operations running smoothly
• Organize office events and meetings to foster a great workplace culture

Why You’ll Love Working With Us: We value your contributions and provide an engaging environment where your efforts make a real impact. Join a supportive team committed to excellence and enjoy opportunities to grow your skills in a well-established national company!

Requirements

• Preferred Associates or Bachelor’s Degree
• 3+ years experience in a similar corporate environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent verbal and written communication skills
• Strong organizational skills with close attention to detail
• Ability to maintain confidentiality and professional discretion
• Positive attitude, approachable, and a team player

Benefits

• 20 - 30 hours per week.
• Hourly pay of $20 - $25 per hour.

• PTO
• Career‑growth opportunities within a national franchise.
• Collaborative, supportive culture that values initiative.