Paralegal/Legal Assistant

Our clients are currently seeking experienced Legal Assistants to support their growing legal and administrative needs. These opportunities are full-time, fully on-site, and may be temporary or temporary to hire.

A Legal Assistant is responsible for providing administrative and legal support to attorneys and legal teams, maintaining accurate legal documentation, and assisting with day-to-day case management. This role requires strong attention to detail, confidentiality, organization, and the ability to manage multiple priorities in a fast-paced environment.

Legal Assistant Essential Functions:

Administrative and Legal Support:

• Prepare, format, proofread, and file legal documents such as pleadings, motions, contracts, and correspondence.

• Assist attorneys with case preparation, including organizing files, exhibits, and supporting documentation.

• Maintain accurate and organized legal files in both digital and physical formats.

• Manage attorney calendars, schedule meetings, court dates, and deadlines.

• Answer phones, handle client communications, and route inquiries appropriately.

Case and Document Management:

• File documents with courts and government agencies, including electronic filings.

• Track case deadlines, statutes, and follow-up items to ensure timely completion.

• Maintain case management systems and update case status information.

• Assist with discovery by organizing documents, coordinating requests, and tracking responses.

• Ensure version control and accuracy of legal records.

Client and Internal Communication:

• Communicate professionally with clients, opposing counsel, court staff, and internal teams.

• Coordinate information flow between attorneys and clients.

• Draft routine correspondence and follow up on outstanding requests or documents.

• Maintain confidentiality of all client and case-related information.

Compliance and Procedures:

• Ensure documents and filings comply with court rules, firm procedures, and legal requirements.

• Assist with conflict checks and client intake processes.

• Support attorneys in maintaining compliance with deadlines and regulatory standards.

• Adhere to firm policies related to document retention and confidentiality.

Systems and Technology:

• Utilize legal software and document management systems to organize and retrieve information.

• Maintain proficiency in Microsoft Office Suite and legal-specific applications.

• Assist with troubleshooting basic system or filing issues as needed.

• Stay current on technology updates that improve efficiency and accuracy.

Performance and Quality:

• Maintain high accuracy while managing multiple cases and deadlines.

• Demonstrate strong organizational, time management, and prioritization skills.

• Follow established legal and administrative procedures consistently.

• Show reliability, discretion, and professionalism at all times.

Training and Development:

• Participate in ongoing training related to legal procedures, systems, and best practices.

• Apply feedback from attorneys and supervisors to improve performance.

• Engage in continuous learning to strengthen legal knowledge and administrative skills.

Collaboration:

• Work closely with attorneys, paralegals, and administrative staff to support legal operations.

• Assist with special projects, trial preparation, or hearings as needed.

• Share observations regarding workflow improvements or recurring issues.

Qualifications:

• High school diploma or equivalent required; associate or bachelor’s degree preferred.

• 2+ years of experience as a Legal Assistant or in a legal administrative role.

• Proficiency with Microsoft Office Suite and legal or case management software.

• Strong attention to detail, organization, and written communication skills.

• Ability to handle confidential information with professionalism and discretion.

• Ability to work independently while contributing effectively to a team environment.