Operations Assistant

Job Summary:

The Operations Assistant will provide administrative support to attorneys and staff to ensure a smooth business environment.

Primary Duties and Responsibilities:

• Responsible for calendaring and updating deadlines and court dates, producing a weekly docket calendar to all attorneys.
• Conduct daily court runs to file documents, conduct research, and interface with court personnel.
• Monitor off-site storage, which includes inventory of files and recall boxes.
• Distribute incoming mail and packages daily to attorneys and staff.
• Stock paper and supplies to all printers/copy machines daily.
• Monitor supply inventory and office supplies and make order recommendations to Receptionist.
• Cover Reception Desk as needed and greet guests and vendors and direct them appropriately.
• Monitor internal document shredding process.
• Maintain cleanliness of conference rooms and offices, especially before and after meetings.
• Clean out workspaces and offices for employee departures and arrivals.

Other Duties and Responsibilities:

• Assist Controller with processing cash receipts, daily bank deposit, general accounting duties, and general administrative support as requested.
• Under the direction of the Firm Administrator, assist attorneys / legal assistants with special projects.
• Assist with social gatherings and special events as needed.
• Input attorney billable and non-billable time in billing system as needed.
• Update Library materials as needed.

Required Skills/Abilities:

• High School Diploma or equivalent
• Proficiency in Microsoft Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Ability to maintain composure under pressure.
• Ability to multi-task and to complete projects with little direction.
• Ability to use discretion and handle confidential information.
• Attention to detail and excellent organizational skills.
• Ability to lift a minimum of ten pounds.