Operations Administrative Assistant
inSync Staffing
Fort Myers, FL
Operations Administrative Assistant
Pay Rate: $19–$21/hour
Schedule: Monday–Friday, 8:30 AM – 4:30 PM
Work Model: Full-time | Onsite
Status: Temp-to-Hire
Position Summary
The Operations Administrative Assistant supports daily operations, scheduling, permitting, and customer service functions in a fast-paced environment. This role works closely with Operations leadership, Project Management, and Purchasing to ensure smooth workflow, accurate documentation, and effective communication across teams.
Key Responsibilities
Provide administrative support to the Operations team
Deliver professional customer service via phone and email
Schedule measurement and installation appointments
Perform all aspects of permitting
Prepare daily installer folders and job documentation
Complete scanning, filing, and data entry tasks
Coordinate with vendors to obtain PO confirmations and ETAs
Assist with preparation for company meetings and events
Serve as a Notary Public (assistance provided to obtain certification)
Required Qualifications
Minimum 5 years of administrative experience
Minimum 5 years of customer service experience
Strong organizational skills and high attention to detail
Proficient with computers and Microsoft Office
Excellent time management and multitasking abilities
Ability to work independently with minimal supervision
Strong written and verbal communication skills
Professional, team-oriented, and service-driven
Clean background required (background check conducted)
Preferred Qualifications
Permitting experience (3+ years preferred)
Scheduling experience (3+ years preferred)
Education
High school diploma or equivalent (preferred)
Benefits
Paid Time Off
Health insurance
Vision and dental insurance options
IRA retirement plan with company matching
Profit sharing (upon conversion, per client policy)
Benefits (employee contribution):
- Health insurance
- Health savings account
- Dental insurance
- Vision insurance
- Flexible spending accounts
- Life insurance
- Retirement plan
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.