onsite Administrative Assistant

onsite Administrative Assistant

M3948  23.00 AN HOUR W2 CONTRACT + 5 PTO DAYS 04/13/2026 to 12/31/2026
Bachelor's degree in Business Administration or related field preferred. Proven experience as a high-level administrative assistant, virtual assistant, or operations coordinator. Strong proficiency in Microsoft Office Suite, and project management tools. Experience with WordPress and basic website management. Excellent written and verbal communication skills. Advanced organizational and time management abilities. Analytical mindset with strong problem-solving skills. Ability to work independently and manage multiple priorities in a remote environment.
Responsibilites
Site Director Support: Manage site/ team calendar, prioritizing and coordinating meetings. Prepare and edit correspondence, presentations, and reports for leadership. Act as a liaison between project teams. Help coordinate equipment and software access requests for incoming interns. Process office supply orders and help with budget tracking under staff guidance. Create internal documentation and Standard Operating Procedures (SOPs) as needed to support consistent workflows, onboarding, and knowledge transfer. Develop promotional materials and summary data to showcase site activities, intern impact, and program highlights for internal stakeholders and executive reporting
Financial Administration: Oversee process for payment of invoices and coordinate with finance/master shopper. Assist in budget preparation. Generate financial reports and analysis for leadership review
Team Administration: Coordinate onboarding processes for new hires. Maintain digital employee records and assist with HR documentation. Support recruitment efforts by managing job postings and initial candidate screenings.
Event Planning: Organize and coordinate meetings, webinars, and online events. Manage logistics for conferences and team-building activities
Data Management and Reporting: Generate regular reports on key performance indicators (KPIs) for leadership. Analyze data to identify trends and areas for improvement.