Onboarding Specialist

Onboarding Specialist (Part-Time)

Greater Waterbury, CT Area
Schedule: 20 hours/week (onsite)
Compensation: $25 – $33/hour

Overview

A growing organization in the Greater Waterbury area is seeking a detail-oriented Onboarding Specialist to support the new hire experience from offer acceptance through first day readiness. This role is critical in ensuring a smooth, compliant, and efficient onboarding process, particularly in a regulated environment where accuracy and timeliness are essential.

This position is ideal for someone who thrives in a fast-paced setting, enjoys working cross-functionally, and takes pride in delivering a high-quality employee experience.

Key Responsibilities

• Manage the full onboarding lifecycle from offer acceptance through first day readiness
• Initiate and track background checks, ensuring timely completion and resolution of any discrepancies
• Verify and maintain employee licensure, certifications, and credentials in compliance with regulatory requirements
• Ensure completion and accuracy of all pre-employment documentation, including I-9s, tax forms, and compliance-related paperwork
• Communicate onboarding requirements clearly to new hires and provide ongoing support throughout the process
• Partner with HR, Compliance, and hiring managers to resolve onboarding and credentialing issues
• Maintain accurate employee records within HRIS and internal tracking systems
• Monitor expiration dates of licenses and certifications; coordinate renewals as needed
• Ensure adherence to all federal, state, and organizational compliance standards
• Generate onboarding, credentialing, and compliance-related reports as needed

Qualifications

• Associate’s degree required; Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 2–4 years of experience in HR, onboarding, credentialing, or compliance-related roles
• Experience managing background checks and employment verification processes
• Familiarity with licensure and certification tracking, preferably within a regulated environment
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Excellent communication and interpersonal skills
• Proficiency with HRIS systems and Microsoft Office Suite

Preferred Qualifications

• Experience in healthcare, education, or other regulated industries
• Knowledge of employment laws and onboarding compliance requirements
• HR certification such as SHRM-CP or PHR

Core Competencies

• Attention to detail
• Confidentiality and integrity
• Time management and organization
• Problem-solving
• Customer service orientation
• Collaboration