Office Services Coordinator

Our client, a national litigation firm, is seeking a Temporary Office Services Coordinator to join their NYC team. This role would start as soon as soon of the week of 2/9 and would last for at least 1 month, with the potential to extend as needed by the team. This is a 5 day in office position. From Monday through Thursday, the hours are 8:30am-5:30pm, and on Friday the hours are 8:30am-2:30pm. The role pays up to $25/hr.

Duties and Responsibilities

• Serve as the face of the office, greeting visitors and being a resource for all NYC office employees
• Organize and maintain pantry inventory, ordering supplies when needed, overseeing deliveries, resolving order issues
• Ensure all common areas are kept neat, clean, stocked, and operational
• Manage all aspects of meeting coordination and preparation
• Oversee office hoteling system (until office move in late summer 2026)
• Maintain a system for sorting, tracking, and ensuring timely sending, receipt, and distribution of all mail and packages
• Administer all building and space related matters, including security card access, liaising with building management, and overseeing office repair work
• Coordinate with the Firm's IT department and/or local resources to address technology issues and provide troubleshooting support for IT problems in the office as needed
• Organize and maintain the copy room, ensuring supplies are ordered, organized, and in stock
• Organize and manage weekly in-office meals and other food deliveries
• Assist the NYC HR Generalist to organize and manage NYC office events
• Coordinate with vendors as needed for inspections, repairs, deliveries and orders
• Assist with employee onboarding and offboarding
• Assist with planning and execution of various tasks related to office relocation in late summer 2026
• Serve as back-up to the Firm's current receptionists to answer, screen, and forward incoming phone calls (as needed)
• Other administrative tasks as assigned

Preferred Qualifications:

• At least two+ years of experience working in an office-setting strongly preferred
• Strong customer service mindset and can-do attitude
• Excellent organizational skills with ability to handle the competing priorities of multiple regular tasks and special projects
• Ability to communicate effectively with colleagues, clients, and vendors
• Detail oriented and team player
• Proactive approach to suggesting process improvements and office enhancements
• Proficiency in Microsoft Word, Excel, Adobe Acrobat, and Outlook; comfortable with learning new systems
• High School or Equivalent

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)