Office Manager

Office Manager

Salary: $70,000 - $80,000
Location: SW Portland, onsite

About the Role

Our client is a well-respected, mid-sized professional services firm that has been a staple of the Pacific Northwest professional community for decades. They are looking for an Office Manager who can act as the functional backbone of the office, balancing administrative operations with full-cycle payroll and talent acquisition. This role is a perfect fit for a proactive professional who enjoys variety in their day and thrives in an environment that prioritizes lifelong learning and work-life balance.

Job Duties

Office Administration & Operations

• Act as the primary liaison with building management to coordinate maintenance, safety protocols, and facility repairs.
• Lead recruitment activities to support firm growth.
• Manage the company website and digital presence to ensure a professional public image.
• Coordinate firm events, social activities, and professional development sessions.
• Provide backup support to administrative and reception staff as needed.

Payroll & HR Support

• Process semi-monthly payroll for under 50 employees, ensuring all calculations for taxes and benefits are accurate.
• Collect and verify all timekeeping records and voluntary deductions.
• Manage benefits enrollment and coordinate with external 401k providers and payroll vendors.
• Facilitate the onboarding process for new hires, including paperwork, orientation, and IT setup.
• Maintain confidential personnel records and track employee milestones such as PTO and performance reviews.
• Serve as the first point of contact for internal inquiries regarding benefits and payroll regulations.

Requirements

• 3 to 5 years of experience in office management or operations, preferably within a professional services environment.
• Experience managing full-cycle, semi-monthly payroll is preferred
• Good proficiency with the Microsoft Office Suite and virtual meeting applications.
• Exceptional organizational skills and the ability to manage multiple priorities independently.
• Strong written and verbal communication skills across all professional levels.
• A high level of integrity and a commitment to maintaining strict confidentiality.
• Ability to work effectively in a collaborative, team-oriented culture.

Timing is everything. Whether you are aggressively in a job search or simply passive for the ideal position, we would like to have the chance to share our opportunities with you. We specialize in placement for accounting and finance professionals. Many of our positions are not posted on the internet. Please contact me for more information about this role as well as other opportunities.

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