Office Manager

Our client, a market‑leading private markets investment manager located in Manhattan, is looking for a Temporary to Permanent Office Manager to join their team. This position will start ASAP and will operate on an in‑office schedule between the hours of 8am-5pm. Compensation is 165-180K.

Responsibilities:

• Lead, motivate, and develop a small facilities team, fostering accountability, collaboration, and continuous improvement
• Set team priorities, assign workloads, and provide training
• Oversee all daily office management operations across floors; partner with assistants and senior stakeholders
• Ensure office spaces meet professionalism, presentation, and operational standards
• Manage preventative maintenance schedules and emergency response procedures (with Risk)
• Oversee vendors, supplies, maintenance, and space utilization while driving cost‑efficiency
• Review vendor performance and evaluate improvement or consolidation opportunities
• Collaborate with building management for best‑in‑class service
• Ensure alignment with other office managers and global standards
• Ensure health & safety compliance through regular inspections and corrective actions
• Lead space planning, desk allocation, layout optimization, and expansion/renovation projects
• Maintain asset register for supplies/equipment/furniture; coordinate procurement
• Partner with Finance Director on budgets
• Support ESG initiatives including sustainability, waste reduction, energy efficiency, recycling, and carbon data reporting
• Execute project work including fit‑outs, desk moves, holiday events, and office initiatives
• Maintain accurate documentation and prepare management reporting on performance, budgets, and key priorities
• Provide white‑glove service and act as a visible, approachable presence onsite
• Build strong stakeholder relationships and proactively anticipate needs
• Liaise with London leadership and global teams; communicate effectively across time zones
• Manage upward with clarity and diplomacy
• Contribute to standardization and continuous improvement
• Embrace organizational change and identify opportunities to improve processes and employee experience

Qualifications:

• 10+ years of experience in office operations in a fast‑paced corporate environment
• Experience partnering with senior leadership and global headquarters
• Ideally experience in a financial services or corporate setting
• Demonstrated ability to collaborate across offices and work effectively within a team

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)