Office Manager

Position Overview

Info-graphics is seeking a dependable and detail-oriented Office Manager to support day-to-day operations and help keep the office running smoothly. This is a hands-on, in-office role focused on organization, coordination, and basic administrative and financial support. The ideal candidate is proactive, positive, and enjoys supporting a small, collaborative team.

Key Responsibilities

Office & Administrative Support

• Maintain day-to-day office operations and organization
• Manage office supplies, snacks, and general office upkeep
• Serve as point of contact for office vendors, building management, and maintenance needs
• Assist with scheduling, meeting coordination, and team logistics
• Help ensure a clean, organized, and welcoming office environment

Accounting Support (Light)

• Assist with accounts receivable (AR), including invoicing and tracking payments
• Assist with accounts payable (AP), including entering bills and processing payments
• Help track past due invoices and follow up as needed
• Maintain accurate records in Zoho Books
• Support month-end close in coordination with the external accountant

Team & Culture Support

• Coordinate company events, team outings, and internal gatherings
• Support logistics for team meetings, lunches, and all-hands
• Assist with onboarding new employees (setup, scheduling, basic paperwork)
• Help maintain a positive and organized team environment

General Operations Support

• Assist with maintaining internal systems (CRM, project tools)
• Coordinate with external vendors for IT, office, and subscription needs
• Help track office equipment and support basic procurement
• Support documentation and organization of internal processes
• Partner closely with ownership on growth initiatives
• Provider operational insight and recommendations

Qualifications

• 3–5 years of experience in an office manager, administrative, or operations support role
• Comfortable with basic accounting tasks (AR/AP, invoicing, payments)
• Strong organizational skills and attention to detail
• Proactive and able to manage multiple priorities
• Positive, team-oriented attitude
• Strong communication skills
• Experience with Zoho, QuickBooks, or similar tools is a plus
• Experience with creative services is a plus