Office Manager

MONDAY – FRIDAY

9:00 a.m. – 5:00 p.m.

35 Hours Per Week

Salary Range:   $48,700 - $69,600 - $89,200 per annum

DUTIES AND RESPONSIBILITIES (include, but not limited to): 

• Receives and screens all telephone calls to General Manager and Assistant General Managers;
• Drafts correspondence and form letters at General Manager’s request;
• Handles cooperators’ telephone complaints and in person;
• Maintains and schedules appointments and calendar maintenance;
• Types and distributes monthly Manager’s Report to the Board of Directors;
• Xeroxes all monthly reports submitted to the Manager from all departments;
• Serves as the point person for office manager duties. Schedules meetings;
• Organizes the office layout and orders stationery and equipment;
• Maintains inventory of office supplies and equipment;
• Maintains the office condition and arranges necessary repairs;
• Organizes office operations and procedures;
• Coordinates with IT Department on all office equipment;
• Provides general support to visitors;
• Handles State Approval Projects;
• Addresses employees’ queries regarding office management issues;
• Serves as liaison between facility management vendors, including cleaning, catering and security services;
• Plans in-house or off-site activities, i.e., parties, celebrations and conferences;
• Schedules and organizes departmental project activities;
• Expedites procurement of office supplies;
• Manages volunteer staff;
• Manages both paper and electronic filing systems;
• Ensures that all departmental deadlines are met;
• Other related duties as assigned.

QUALIFICATIONS and EXPERIENCE:

• High School Diploma or equivalent;
• Strong written and verbal skills;
• Proven administrative experience;
• Knowledge of office management systems and procedures;
• Strong organizational and planning skill;
• Excellent customer service skills.