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Office Manager/Exec Assistant

Massaro Construction Group

Pittsburgh, PA

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JOB DETAILS
JOB TYPE
Full-time
LOCATION
Pittsburgh, PA
POSTED
30+ days ago
POSITION SUMMARY:   The Office Manager /Executive Assistant is responsible for managing the administrative functions of the office along with the day to day support of the executive team. This is an in-office, five days a week position. No remote work. 

GENERAL DUTIES:
  • Schedule and coordinate meetings and schedules for group.
  • Perform a variety of clerical duties in support of department
  • Maintain and order office supplies
  • Establish and maintain files, both physically and electronically
  • Track specific department information and prepare reports as needed
  • Represent the company in a professional manner to outside vendors, subcontractors and clients
  • Provide telephone support for department
  • Prepare and send departmental correspondence and packages
  • Open, sort, and distribute incoming mail and packages.
  • Reproduce drawings, reports and correspondence as required
  • Be readily adaptable to assist  other departments as required
  • Ensure that all departmental areas are stocked and functional at all times, including but not limited to: Copiers/Printers; Work islands; Break room and coffee station; and conference rooms
JOB SPECIFIC DUTIES:
  • Coordinate company events and meetings both on and offsite. 
  • Order, stock and maintain Company Supplies
  • Order, stock and maintain Company Lunchroom
  • Maintain and schedule company pool vehicle usage
  • Coordinate and schedule all office moves, including furniture, phones, and fixtures
  • Fiscal responsibility for annual office operating budget
  • Maintain all company vehicles and records pertaining to fleet management, including registrations, titles, MVR and insurance checks for employees
  • Serve as company purchasing manager for: office supplies/furniture and company vehicle
  • Make  travel arrangements for company personnel
QUALIFICATION REQUIREMENTS:

EDUCATION / EXPERIENCE REQUIREMENTS:  High School diploma and/or degree from Business school. 
CERTIFICATIONS / LICENSURE REQUIREMENTS:  None
COMMUNICATION SKILLS:  Must have excellent written and verbal communication skills.  Ability to communicate effectively before groups of customers or employees.
COMPUTER SKILLS:  Must be computer literate with proficient knowledge of Microsoft Office Suite.
OTHER SKILLS/REQUIREMENTS:  Ability to multi-task, detail-oriented. Ability to support multiple managers and prioritize work. Maintaining confidentiality in work performed is of critical importance.
PHYSICAL DEMANDS/WORK ENVIRONMENT:  This position is that of a typical office where employee may sit or stand for long periods of time. Occasional lifting of up to 25 pounds may be required. 
TRAVEL DEMANDS:  None




 

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About the Company

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Massaro Construction Group