Description
A small, local CPA firm is seeking a highly organized and detail-oriented Office Manager to support daily operations and ensure the office runs smoothly. This role provides administrative support to leadership and staff while also assisting with light bookkeeping tasks as needed.
The ideal candidate is proactive, reliable, and comfortable working in a fast-paced, client-focused environment.
Key Responsibilities
Office Management & Administrative Support
+ Manage day-to-day office operations, including supplies, mail, scheduling, and general upkeep.
+ Serve as the first point of contact for clients: answer phones, greet visitors, and route inquiries.
+ Maintain organized electronic and physical filing systems.
+ Coordinate meetings, staff calendars, and office communications.
+ Support onboarding for new employees, including workspace setup and access permissions.
+ Assist partners and staff with administrative duties, document preparation, and project coordination.
+ Manage vendor relationships, office equipment, and service providers.
Bookkeeping & Accounting Support (Occasional)
+ Assist with data entry into accounting systems.
+ Perform basic bookkeeping tasks such as A/P, A/R, and bank reconciliations as needed.
+ Help prepare client packets, financial documents, and reports.
+ Support year-end and tax-season administrative workflows, including scanning, organizing, and tracking documents.
BENEFITS OFFERED:
+ SALARY RANGE: $25.00-$30.00/hour
+ Healthcare Benefits: Medical/Dental/Vision
+ 2 weeks paid time off
Requirements
Required Qualifications
+ 2-3+ years of office management, administrative support, or similar experience.
+ Strong organizational skills with the ability to manage multiple tasks and deadlines.
+ Proficiency with Microsoft Office (Excel, Word, Outlook).
+ Excellent communication and customer-service skills.
+ Ability to handle confidential information with discretion.
+ Basic understanding of bookkeeping or prior bookkeeping experience.
+ Familiarity with accounting software (e.g., QuickBooks).
+ Experience assisting with A/P, A/R, or bank reconciliations.
Preferred Qualifications
+ Experience working in a public accounting firm or other professional services environment.
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