Office Manager
Accentuate Staffing
Chapel Hill, NC
Accentuate Staffing is seeking an experienced Office Manager to oversee daily administrative operations and support the company’s financial, HR, and office management functions. This role works closely with leadership to ensure efficient front-office operations, strong organizational processes, and a well-supported team environment. The ideal candidate is highly organized, proactive, and experienced in administration, bookkeeping, HR coordination, and vendor management, preferably within the Architecture, Engineering, or Construction (AEC) industry.
Responsibilities:
- Oversee daily front-office and administrative operations to ensure efficient business processes.
- Manage company documentation, records, and operational procedures while maintaining organized systems.
- Support financial operations, including project setup, invoicing, accounts receivable tracking, and coordination with outsourced accounting partners.
- Manage vendor relationships and office facilities, including IT systems, office equipment, utilities, and service providers.
- Coordinate human resources administration, including recruiting support, onboarding, employee records, benefits coordination, and HR documentation.
- Maintain company insurance policies, compliance documentation, and vendor insurance records.
- Supervise general office coordination tasks such as shipping/receiving, office supplies, events, and administrative support.
- Coordinate with external vendors to support marketing, website updates, and company communications.
- Identify opportunities to improve office efficiency, workflows, and operational processes.
- Provide regular updates to leadership on administrative, financial, and operational matters.
Requirements:
- 8+ years of experience in office management, administration, bookkeeping, HR coordination, or similar roles.
- Associate or Bachelor’s degree in Business, Accounting, Finance, or related field preferred.
- Strong organizational, multitasking, and time-management skills.
- Excellent written and verbal communication abilities.
- Ability to handle confidential information with discretion and professionalism.
- Experience managing accounts receivable, invoicing, and financial documentation.
- Experience coordinating vendors, facilities, and office operations.
- Proficiency with Microsoft Office (Outlook, Word, Excel) and office software tools.
- Experience with Adobe Acrobat or Bluebeam preferred.
- Familiarity with Deltek Ajera or BQE Core is a plus (training available).
- Self-motivated, proactive, and able to manage multiple priorities in a fast-paced environment.
About the Company
Accentuate Staffing
Since 1996, Accentuate Staffing has delivered “The Power of Positive” to you. As one of the Triangle’s largest woman-owned companies, Accentuate Staffing sources candidates in the career specialties of Accounting/Finance, Office Professional, Information Technology, Scientific/Clinical, Light Industrial and R&D Consulting services. The current roster of more than 250 corporate clients is diverse, highly regarded, and often exclusive. Accentuate Staffing’s honors include nine Triangle Business Journal Fast 50 awards, four Raleigh Chamber Pinnacle Awards, No. 222 on the INC 500 list and an inaugural winner of the TBJ’s A Better World Award. Accentuate Staffing cherishes its position as a leader in the community, offering support to charitable institutions including Children’s Flight of Hope, National Students of AMF, the MS Society, the Shepard’s Table Soup Kitchen, and Stop Hunger Now among others. For detailed information on how “The Power of Positive” can impact your company or your career, please visit at www.accentuatestaffing.com.