Office & Facilities Coordinator

Defense Holdings, Inc. (DHi)
Location: Hybrid (US)
Employment Type: Full-Time
Department: Administration / Operations
Reports To: Director of Operations

Company Overview

Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance.

At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions.

Position Summary

Defense Holdings, Inc. (DHi) is seeking a proactive and highly organized Office & Facilities Coordinator to support daily office operations and facilities management. The ideal candidate will coordinate office logistics, vendor relationships, workspace management, and internal administrative support to ensure a productive and efficient work environment.

This role requires strong coordination skills, attention to detail, and the ability to manage multiple operational responsibilities.

Key Responsibilities

Office Operations Management

Coordinate daily office administrative activities and workspace logistics.
Manage office supplies, equipment, and administrative resources.
Support internal teams with office-related needs.

Facilities Coordination

Coordinate facility maintenance requests and vendor services.
Assist with office layout planning and workspace organization.
Maintain facility documentation and service schedules.

Vendor & Service Management

Coordinate relationships with office service providers and vendors.
Monitor vendor contracts and service agreements.
Ensure timely resolution of facility-related issues.

Administrative Support

Assist with internal meetings, office events, and operational coordination.
Support operations leadership with documentation and scheduling.

Compliance & Safety

Assist in maintaining workplace safety procedures and compliance documentation.
Coordinate facility inspections and safety protocols when necessary.

Required Qualifications

Bachelor’s degree in Business Administration, Operations Management, or related field.
2–4 years of administrative or facilities coordination experience.
Strong organizational and communication skills.
Proficiency in Microsoft Office Suite.
Ability to manage multiple operational priorities effectively.

Preferred Qualifications

Experience supporting corporate office operations within government contracting environments.
Experience coordinating vendor services or facility management tasks.

Core Competencies

Integrity & Confidentiality
Attention to Detail
Analytical Thinking
Interpersonal Communication
Organizational Skills
Adaptability & Initiative

Work Environment

Professional office environment (or hybrid/remote if applicable).
May require occasional travel.
Must be eligible to work in the United States.
Ability to obtain and maintain security clearance may be required.

Compensation & Benefits

Defense Holdings, Inc. (DHi) offers a competitive compensation package including:

Competitive base salary (commensurate with experience)
Medical, Dental, and Vision Insurance
401(k) with company match
Paid Time Off (PTO) and Holidays
Life and Disability Insurance
Professional development opportunities

Equal Opportunity Employer Statement

Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.