Office Coordinator/Receptionist
Beacon Hill Staffing Group, LLC
New York, NY
JOB DETAILS
SALARY
$70,000–$75,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
ADP, Administrative Skills, Biology, Calendar Management, Compensation and Benefits, Conference Management, Continuous Improvement, Detail Oriented, Expense Reports, Finance, Follow Through, Fortune 500 Customers, Identify Issues, Interpersonal Skills, Investment Services, Legal, Mail Processing, Microsoft Office, Multitasking, Office Management, Onboarding, Order Processing, Organizational Skills, Plan Meetings, Problem Solving Skills, Professional Services, Regulations, Telephone Skills, Time Management
LOCATION
New York, NY
POSTED
12 days ago
Our client is seeking a polished and highly reliable Office Coordinator/Receptionist to support the New York office of a global investment advisor. This role is a true "catch‑all," combining reception, office management, and administrative coordination. The hours are 7:30am-3:30pm (with flexibility), and the position is onsite four days per week with Fridays remote. Part‑time candidates (Mon-Thurs) will also be considered.
Key Responsibilities:
- Serve as the first point of contact for the NYC office: greet visitors, answer and route calls, and manage reception area needs
- Manage mail, deliveries, scanning, DocuSign workflows, and administrative requests across the office
- Order and set up breakfast (2-4 times weekly) and bi‑weekly lunches; oversee kitchen tidiness and pantry stocking
- Maintain conference rooms, coordinate meeting room scheduling, and provide light calendaring support
- Assist with office management tasks such as supply ordering, troubleshooting building issues, and communicating with engineers/vendors
- Support HR and administrative workflows including interview coordination, onboarding/offboarding tasks, ADP updates, performance materials, and internal communications
- Prepare expense reports, handle travel research and bookings as needed, and assist with firm events and culture activities
Qualifications:
- 1+ years of experience in a corporate administrative, reception, or office support role (finance/professional services strongly preferred)
- Bachelor's degree preferred
- Warm, professional, calm presence with excellent interpersonal and client‑service skills
- "No‑task‑too‑small" approach with strong judgment and proactive problem‑solving
- Ability to multitask and pivot quickly between tasks in a quiet but fast‑moving environment
- Strong organizational skills, attention to detail, and follow‑through
- Proficiency in Microsoft Office; familiarity with corporate systems (e.g., ADP) a plus
Compensation/Benefits:
- Up to $70K-$75K base salary + paid overtime + discretionary bonus
- 100% employer‑paid medical, dental, and vision coverage
- 401(k) with employer match
- Breakfast Monday-Thursday, lunch every other week, and office snacks
- PTO package
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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