Office Coordinator

We are seeking a hands-on, highly organized Office Coordinator to support daily workplace operations and facilities management. This role is responsible for maintaining an efficient, well-organized office environment while partnering with Facilities, IT, Security, and Global Workplace teams to ensure optimal functionality and employee experience.

Responsibilities:

• Oversee third-party office vendors to ensure project scope, service levels, and timelines are met.
• Partner with the NY Facilities Manager to maintain and enhance the physical workspace, supporting aesthetic and functional improvements.
• Order, stock, and manage office supplies, pantry items, and event materials; maintain accurate inventory levels.
• Conduct daily walkthroughs to ensure cleanliness, organization, and operational readiness of all common areas and workspaces.
• Coordinate and execute internal office moves, including planning, logistics, and light physical relocation of furniture and equipment.
• Support budget forecasting, track expenses, and prepare variance reporting related to facilities and office operations.
• Manage event setups, including arranging tables, chairs, and equipment to meet internal meeting and event requirements.
  

Qualifications:

• 2+ years of experience in office coordination, facilities support, or workplace operations.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Experience working with vendors and tracking budgets or expenses.
• Hands-on, proactive approach to workplace maintenance and operational support.
• Excellent communication skills and ability to collaborate cross-functionally.