Office Assistant

DRIVING REQUIREMENTS:

Will be required to occasionally drive a state vehicle to other DCF sights in the Suncoast Region (Pinellas, Hillsborough, Manatee, Sarasota). MUST HAVE VALID DRIVERS LICENSE AND RELIABLE TRANSPORTATION TO AND FROM WORK

OVERNIGHT TRAVEL: May occasionally have overnight travel in Suncoast Region during emergencies. The staff member will have to report to 9393 N Florida Ave Tampa FL33612 Monday -Friday 8-5 at their own expense. Any travel from that location will be on a state vehicle and that include gas, tolls, and maintenance. If an overnight is required which BTW it doesn’t happen often and is usually related to Emergency Management activities , yes hotel is included, and we provide meals or reimbursement.

CANDIDATE RESPONSIBLITES:

• Log and report your time accurately.
• Follow directives from supervisor and team leaders.
• Communication is key, you are expected to use the phone and email system to communicate across the agency.
• Compliance with CFOP 40-2 Vehicle Management, maintain your state vehicle and other state vehicles, and submit the monthly logs in a timely manner.
• Assisting with internal and external moves for the department.
• Making keys for employees who request them and managing a log of who has one.
• Managing the keycard system for several sites.
• Disposing of surplus materials and furniture in accordance with CFOP 80-2.
• Supplying employees with furniture and desks as needed.
• Install whiteboards, corkboards and pictures across the region in offices and hallways.
• Assuring you always show up to a site prepared with hand dollies and the necessary tools to get the job done and be responsible for equipment/tools issued to you.
• Assist with IT with equipment move and when a large move is taking place.
• Using the correct hand dollies to move very large and very heavy items such as filing cabinets and desks and follow CFOP 215-4 Safety & Loss Control.
• Making sure everything is operating as it should be at facilities, AC/Lights/Etc. so that employees can work comfortably.
• Learning many different areas, where to go, and who to see. GPS is your friend!
• Each site you go to, introduce yourself professionally and give them a business card. Creating a directory will benefit you, as you will always have a point of contact for the site you’re visiting.
• Maintain the warehouse and make sure it stays as neat and tidy as possible, and if you can, keep all isles clear.
• When you need to order supplies, or request a PO for keys, ask as soon as possible, because the process can take a while. Never authorize services without a purchase order.
• When the state of Florida is impacted by a hurricane, you will need to assist with Disaster Management to prepare our facilities and assets for the event and recovery efforts.
• Assuring all sites have NO safety issues before leaving. All safety issues need to be dealt with immediately.
• When someone is trespassing on state property, you need to ask them to leave. If they refuse, call 911 and immediately inform Ricardo Resendiz and Billy Ramos.
• Transfer surplus IT equipment to the Wildwood warehouse.
• Conducting site inspections as directed across the region.