Office Assistant

*In-Office Role at the Reston, VA Headquarters

APPTIUM is looking for a reliable and organized Office Assistant to oversee daily office operations, manage administrative tasks, and support internal events. This role is essential in ensuring a smooth-running, welcoming, and well-equipped workplace for both employees and visitors. The ideal candidate is proactive, detail-oriented, and enjoys working in a collaborative environment. This is an hourly, full-time role, with a minimum of 30-hours per week.

KEY RESPONSIBILITIES

• Maintain office cleanliness and organization, including common areas, workstations, and meeting spaces.
• Manage mail and deliveries, ensuring timely distribution and follow‐up.
• Monitor and restock office supplies; coordinate maintenance requests and interact with building management or vendors as needed.
• Manage workshops and events setup, including catering and materials.
• Assist with planning quarterly company social events.
• Greet and support visitors to ensure a welcoming, professional experience.
• Assist with new‐hire onboarding tasks such as workstation setup, badges, and office orientations.
• Perform administrative tasks such as filing, data entry, document preparation, scanning, and maintaining records.
• Provide general support to employees and direct inquiries to appropriate departments.
• Help with travel arrangements, expense submissions, and administrative tasks for leadership when required.
• Update internal documents, directories, and shared files.
• Schedule meetings, reserve conference rooms, and assist with calendar coordination.
• Prepare basic reports, spreadsheets, and written correspondence as directed.
• Support company initiatives, team events, and cross‐functional projects requiring administrative coordination.

QUALIFICATIONS & SKILLS

• High school diploma required; associate’s or bachelor’s degree preferred.
• 1–2 years of administrative or office support experience.
• Strong organizational skills and high attention to detail.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to multitask, prioritize, and work independently.
• Professional, friendly, and customer‐service oriented.

WHAT’S IN IT FOR YOU?

• Competitive Salary and Compensation
• Annual Bonus Based on Personal Performance
• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Life Insurance and AD&D
• 100% Employer-Paid Short-Term and Long-Term Disability Coverage
• Flexible Time Away
• Fun Fit Fridays Promoting Employee Health and Wellness
• Collaborative Work Environment
• Employee Referral Program

Apptium Technologies is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, age, religion, color, marital status, national origin, gender, gender identity or expression, sexual orientation, disability, veteran status, or any other characteristics protected by law. Apptium participates in the E-Verify program.