Office Assistant II
Goldbelt, Inc.
Atlanta, Georgia(remote)
Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.
Summary:
Goldbelt Apex is seeking a full time Office Assistant II to support the Divisions/Branches withing the National Center for Chronic Disease Prevention and Health Promotion (NCCDPHP). The primary objective is to obtain day-to-day administrative/operational support and coordination services that provides a reliable degree of high-quality support to meet the business requirements that will enable CDC staff to focus efforts on reducing chronic diseases.
Responsibilities:Essential Job Functions:
- Function as the point of contact for the day-to-day operational services
- Operational services include ordering and distributing supplies managing mail, maintaining office equipment, and handling the administrative support services that will enable the office to function
- Provide meeting support and logistics for a variety of impromptu, recurring, one-time meetings hosted by structure units and staff
- Use annual planning documents, add events to the calendar, schedule meetings via Outlook and tools like Doodle, reserve conference rooms, and liaise with planners for logistics and publicity
- Set up and manage virtual platforms (Zoom, MS Teams, Adobe Connect), handle AV needs, and coordinate with CDC technical support to resolve any issues
- Draft agendas, assist with room setup, manage timekeeping, distribute handouts, and support speaker/presenter needs (including travel and materials)
- Prepare and finalize meeting materials (e.g., agendas, bios, name tags), deliver or ship materials to meeting sites, and take/distribute meeting notes and action items
- Follow up to assure that all maintenance requests have been completed by the CDC Facilities Team as specify on initial submitted requests
- Secure reservations, flights, rental cars, etc., and enter domestic and international travel orders in CDC’s CONCUR travel system
- Serve as one of the floor monitors to help keep staff safe and accounted for during emergencies
- Operational service includes distributing supplies, managing mail, maintaining workroom and office equipment
- Collect and manage supporting leave documentation from EASI (electronic or hard copy) and maintain organized SharePoint folders
- Oversee all domestic and international travel, including initiating travel orders, collecting necessary documents, and processing travel reimbursements
- Demonstrate proficiency in CDC systems EASI, and SharePoint, ensuring accurate data entry and routing of travel and leave forms
- Submit travel requests through the HHS/CDC travel management system, addressing unexpected travel issues that may arise, triaging travel requests in a manner that ensures routine travel requests are approved at least two days prior to the staff member’s travel
- Triage travel requests in a manner that ensures short notice travel requests (i.e., notification of less than 3 business days) are immediately processed, tracked through to approval, and the traveler is kept informed of approval status
- Develop a travel packet for each traveler to include items listed on the approved checklist
- Provide monthly report, by branch/unit, using agreed upon template that summarizes travel requests still outstanding, and potential issues with travel requests, travel vouchers still outstanding, and a comparison of travel cost incurred against travel projections and travel budget
Necessary Skills and Knowledge:
- Strong analytical and organizational skills
- Excellent project management experience required
- Must be tech savvy, strong computer skills
- Strong written and verbal communication skills
- Creative, innovative, and strategic thinking skills
- Strong organizational, administrative, record keeping & time management skills
Minimum Qualifications:
- Minimum of 5 years’ related experience required
- Experience supporting high level executives in Federal Agency
- Non-remote position; must be able to report to campus daily
- Experience using SharePoint
- Experience in-processing/onboarding employes
Preferred Qualifications:
- Bachelor's Degree
- Previous CDC experience
- Experience using SharePoint
Pay and Benefits
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.
About the Company
Goldbelt, Inc.
Goldbelt, Incorporated is an urban Alaska Native, for‐profit corporation headquartered in Juneau, Alaska. Incorporated on January 4, 1974 following the Alaska Native Claims Settlement Act (ANCSA), Goldbelt’s primary mission is to manage assets and conduct business for the benefit of its more than 3,600 shareholders. Goldbelt first ventured into the logging and timber industry but later expanded its operations into tourism, which still remains an integral part of its operations. Today, the majority of Goldbelt’s revenue and income derives from government contracting and services.
Goldbelt’s shareholder base consists of Alaska Natives who are of Tlingit and Haida descent. The Tlingit and Haida tribes are the indigenous people of Southeast Alaska, whose rich history spans more than ten thousand years in the region. Goldbelt shareholders own the entire 272,000 shares of Goldbelt stock, representing assets in excess of $100 million in addition to over 32,000 acres of land in the vicinity of Juneau. Goldbelt seeks to honor and preserve the Tlingit culture - its history, art, dance, legends, and the traditions of its Alaska Native shareholders. Learn more about Goldbelt Heritage.
The company is named after a richly mineralized zone in Southeast Alaska that encompasses 33,000 acres of Goldbelt’s land holdings— an area that stretches along the mainland from Frederick Sound to Berners Bay. Learn more about Goldbelt Lands.