Office Administrator

Are you an experienced administrative professional looking to take your career to the next level? Patenaude & Felix, APC is seeking a full-time Office Administrator to provide advanced administrative support to our headquarters and CEO. This role offers competitive pay, excellent benefits, and a collaborative work environment where your expertise and contributions are valued.

Who We Are

Since 1991, Patenaude & Felix, APC has grown into a multi-state civil litigation firm representing Fortune 500 clients across Arizona, California, Nevada, New Mexico, Oregon, Pennsylvania, Washington, and Colorado. Recognized for our professional and ethical standards, we value our dedicated team and are committed to investing in their growth and success.

What We Offer

• Health, dental, vision, and life insurance
• 401(k) plan with company match
• Paid time off and company holidays
• Opportunities for career growth within a well-established multi-state firm
• Collaborative and engaging team environment

Your Role: Key Responsibilities

• Coordinate contract review and approval processes, maintaining status reports
• Support corporate governance activities, including subsidiary records, annual filings, and board/committee materials
• Monitor key deadlines such as contract renewals, compliance filings, and litigation or regulatory timelines
• Process invoices, track legal spend, and assist with billing matters for outside counsel
• Prepare presentations, reports, and dashboards summarizing departmental activities
• Assist with compliance, audit, and risk management initiatives
• Maintain discretion in handling sensitive legal and business information
• Provide mentoring or guidance to junior administrative staff
• Monitor leases, licenses, and onboarding/offboarding of attorneys
• Coordinate ordering, inventory, and distribution of office and breakroom supplies
• Maintain office cleanliness, organization, and common areas
• Liaise with vendors, service providers, and building management
• Maintain office equipment and coordinate repairs or maintenance
• Assist with event planning, meetings, and office functions

Qualification

• Education: Paralegal Certification, Legal Studies, or related field
• Experience: 4 to 6 years of progressively responsible administrative experience, preferably at least 2 years supporting an in-house legal department or law firm
• Skills:
  • Strong understanding of legal terminology, documents, and corporate processes
  • Exceptional written and verbal communication skills
  • Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Experience with contract management systems, e-billing platforms, or legal document management software
  • Excellent organizational skills and attention to detail
  • Ability to prioritize multiple projects and meet tight deadlines
  • High level of discretion, professionalism, and sound judgment

Schedule

Full-time | Onsite | Monday–Friday

Ready to Join Our Legal Team?

We value your time, so our application process is quick and easy. If you feel that you are a great fit for this Office Administrator role, please complete our 3-minute, mobile-friendly application.

We look forward to meeting you!